Citizen Participation

  • Thank you for engaging with the School Board through the Public Comment process. The School Board welcomes comments from Loudoun County residents and believes that strong community engagement and outreach are important components of a successful school system.    

    Public Attendance
    Members of the public will be allowed to view public comments and the full meeting in the School Board Meeting Room. Members of the public will be admitted through the west entrance of the Administrative Offices to view the meeting.

    To ensure physical distancing for those attending the School Board Meeting, seating will be spaced to avoid close physical contact. This will result in limited public seating in the School Board Meeting Room.

    Public Comments      
    Loudoun County Public Schools (LCPS) has revised the safety and security protocols and public comment procedures for the 2021-2022 school year.

    The safety and security of all staff, students and visitors remains the highest priority for LCPS.

    Updates to Guidelines for Public Participation in School Board Meetings 
    Those who sign up to offer public comment to the School Board must be one of the following:

    Members of the public eligible to address the School Board include:

    1. Residents of Loudoun County (including incorporated towns within);
    2. Businesses located in whole or part in Loudoun County; 
    3. Loudoun County taxpayers;
    4. Current or former LCPS students; parents and guardians of LCPS students that live outside of Loudoun County; and
    5. LCPS employees and retirees; or representatives of organizations serving LCPS employees and students.

    Those wishing to speak to the School Board must provide proof that they meet these criteria. The following means of identification will be accepted:

    • A valid Virginia driver’s license indicating Loudoun County residency;
    • A utility bill from 2021 with the resident’s name and a Loudoun County address;
    • A mortgage or rental lease agreement displaying the resident’s name and current street address of residency or business;
    • A current Employee ID or Student ID;
    • An email or letter from Loudoun County Public Schools to the parent from the 2021-22 school year regarding a currently enrolled LCPS student.
    • A student report card or progress report

    The public is reminded that access to School Board meetings is available through LCPS-TV on Comcast Channel 18 and Verizon FIOS Channel 43. The livestream of the meeting may be viewed on the website.

    Public Comment Procedures
    Two types of public comment will be accepted: Written and in-person.

    Access to submit written comments or to register for in-person public comment is available on this page of the LCPS website when it is active for an upcoming meeting. The public comment period will open at 9 a.m. on the Friday prior to the School Board meeting and close at noon on the day of the meeting. Registrants will be expected to complete the registration form in full and register only as an individual speaker. A list of pre-registered speakers will be posted on the front of the building one hour prior to the start time of the meeting and will be posted on the division’s website.

    For those who have not pre-registered, walk-up registration will be accepted at the front of the Administration building until 30 minutes before the start of the meeting. Those who register on-site will be added to the end of the list of pre-registered speakers. 

    Masks and Mitigations
    Mask wearing for in-person attendees will follow the current LCPS guidance for the school year. Those attending the meetings of the School Board will be expected to follow the mask regulations posted at the entrances to the Administrative Offices. To ensure physical distancing for those attending the School Board Meeting, seating will be spaced to avoid close physical contact. This will result in limited public seating in the School Board Meeting Room.   

    Time Limit
    Speakers must limit comments to the time allotted by the Chair and announced prior to the public comment period. The Chair determines the time based on the number of speakers and the agenda, but not to exceed five minutes. (The typical time allotted for individual comments is one minute.)

    Safety and Security Procedures
    New parking direction will be provided to visitors. Follow the signs and direction of Safety and Security officers. 

    Members of the public will be admitted through the west entrance of the building to view the meeting. No backpacks, bags, purses, food, sticks or rods, voice enhancement devices, aerosols, mace, pepper spray, supports for signs or flags or weapons will be permitted.

    A list of public commenters will be posted on the front of the building. Pre-registered speakers may check the list to confirm their participation and order in the speaking lineup. Pre-registered speakers should line up at the west entrance to be admitted. Speakers who miss their time slot will not be called at a later time.

    Decorum
    Per School Board Policy 2520, the civility, decorum and respect for the functioning and dignity of the School Board shall be maintained at all times. As a result, the Chair will not approve posting of written public comments that are breaches of decorum or of the rules set forth in Policy 2520. 

    Assistance 
    Those who need translation/interpretation assistance or a reasonable accommodation for any type of disability in order to be able to participate meaningfully in School Board meetings or public hearings should contact the Superintendent's Office at least three days prior to the meeting. The speaking time will be doubled for speakers requiring translation/interpretation assistance when requested. 

    Distribution of Materials to School Board Members
    Copies of materials for Board members should be given to the Public Information Officer or designee in the media box at the back of the Board room prior to the start of the meeting for distribution to Board members. Please provide 12 copies of materials. Under no circumstances will a speaker approach the dais.

    Second Day Sessions
    In some instances, a School Board meeting may begin on one day and have to be extended into another day to complete the business on the scheduled agenda. In these cases, enhanced safety and security protocols will remain in place, and capacity in the Boardroom will be limited. The public will be admitted on a first come, first served basis.  

    Committee Meetings: Please visit the LCPS calendar listing for the committee meeting that you wish to address for details about that meeting.

     

Last Modified on Tuesday at 12:04 PM