Thank you for engaging with the School Board through the Public Comment process. The School Board welcomes comments from Loudoun County residents and believes that strong community engagement and outreach are important components of a successful school system.
Loudoun County Public Schools (LCPS) has revised the safety and security protocols and public comment procedures for the 2021-2022 school year beginning with the first School Board meeting of the new year on Tuesday, August 10.
The modifications are in response to the threats and unsafe behavior demonstrated at the June 22 School Board meeting. The safety and security of all staff, students and visitors remains the highest priority for LCPS.
Safety and Security Procedures
Only persons signed up to speak to the School Board will be allowed to enter the building. No public viewing area will be open during the public comment portion of the meeting.
New parking direction will be provided to visitors. Follow the signs and direction of Safety and Security officers.
Those participating in public comment will be admitted through the west entrance of the building as in the past. No backpacks, bags, purses, food, sticks or rods, voice enhancement devices, aerosols, mace, pepper spray, supports for signs or flags or weapons will be permitted.
A list of public commenters will be posted on the front of the building. Pre-registered speakers may check the list to confirm their participation and order in the speaking lineup. Pre-registered speakers should line up at the west entrance when there are only 20 speakers ahead of them. Ten speakers at a time will be admitted to the building. Speakers who miss their time slot will not be called at a later time.
Mask wearing for in-person attendees will follow the current LCPS guidance for the school year and signage posted at the Administration building.
Public Comment Procedures
Three types of public comment will be accepted: Written, virtual and in-person.
Access to submit written comments or to register for virtual and in-person public comment is available on this page of the LCPS website when it is active for an upcoming meeting. The public comment period will open at 9 a.m. on the Friday prior to the School Board meeting and close at noon on the day of the meeting. Registrants will be expected to complete the registration form in full and register only as an individual speaker. Speakers should participate in one method of comment only. A list of pre-registered speakers will be posted on the front of the building one hour prior to the start time of the meeting and will be posted on the division’s website.
For meetings held on the 2nd Tuesday of the month, in-person speakers will precede virtual speakers.
For meetings held on the 4th Tuesday of the month, virtual speakers will precede in-person speakers.
For those who have not pre-registered, walk-up registration will be accepted at the front of the Administration building until five minutes before the start of the meeting. Those who register on-site will be added to the end of the list of pre-registered speakers.
Speakers must limit comments to the time allotted by the Chair and announced prior to the public comment period. The Chair determines the time based on the number of speakers and the agenda, but not to exceed five minutes. (The typical time allotted for individual comments is one minute.)
Second Day Sessions
In some instances, a School Board meeting may begin on one day and have to be extended into another day to complete the business on the scheduled agenda. In these cases, enhanced safety and security protocols will remain in place, and capacity in the Boardroom will be limited. The public will be admitted on a first come, first served basis.
The public is reminded that access to School Board meetings is available through LCPS-TV on Comcast Channel 18 and Verizon FIOS Channel 43. The livestream of the meeting may be viewed on the website.
Committee Meetings: Please visit the LCPS calendar listing for the committee meeting that you wish to address for details about that meeting.
DECORUM: Per School Board Policy 2520, the civility, decorum and respect for the functioning and dignity of the School Board shall be maintained at all times. As a result, the Chair will not approve posting of written public comments that are breaches of decorum or of the rules set forth in Policy 2520.
Those who need translation/interpretation assistance or a reasonable accommodation for any type of disability in order to be able to participate meaningfully in School Board meetings or public hearings should contact the Superintendent's Office at least three days prior to the meeting. The speaking time will be doubled for speakers requiring translation/interpretation assistance when requested.
Distribution of Materials to School Board Members
Copies of materials for Board members should be given to the Public Information Officer or designee in the media box at the back of the Board room prior to the start of the meeting for distribution to Board members. Please provide 12 copies of materials. Under no circumstances will a speaker approach the dais.