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Loudoun County

Public Schools

Your school's health clinic specialist/registered nurse is (check listing).  A health clinic specialist (HCS) works under the direction and supervision of a registered nurse (resource nurse).  School staff can contact the school resource nurse at any time for advice or emergencies.  HCSs are trained in first aid, cardiopulmonary resuscitation (CPR), use of an external automatic defibrillator (AED), and medication administration.  The resource nurse visits the school regularly.  Please check the website for the resource nurse for your school.  Health Office personnel (HCSs and nurses) are not allowed to make a medical diagnosis.  If you have urgent concern, please take your child to their personal physician or medical facility.

If your child has any significant medical needs, please notify the HCS/RN even if the school has been notified in previous school years.  If your child has asthma, diabetes, seizures, life-threatening allergies, or other medical conditions, you and the physician will need to complete a form so the school can understand and address your child's needs.  These forms are available on the Loudoun County Public School (LCPS) website.  These forms must be updated each school year.                                                 

School-Sponsored After-School Activities and Sports
If your child has diabetes, and epinephrine auto-injector, an inhaler, or other emergency medication at school, please notify the teacher/sponsor that your child has the health concern.  Also notify the health clinic specialist/nurse 2 weeks prior to the event.  The clinic is closed after dismissal and the nurse/health clinic specialist is not in the building.  Arrangements need to be made to have medication available and to train staff.  It is strongly suggested that middle and high school students carry their own inhaler and/or epinephrine auto-injector for quick access to medication.  For students to carry an inhaler, the physician must complete and sign the "Asthma Action Plan," giving his/her permission for the student to carry the inhaler, and the parent and the student sign page 3, the "Parent/Student Agreement for Permission to Carry an Inhaler." For students with an epinephrine auto-injector, the physician will need to sign the bottom of the Allergy Action Plan and the parent and student will need to sign page 2 under "Agreement for Permission to Self-Administer and/or Carry Epinephrine."  For students with diabetes to carry any of their medical supplies, the diabetes form, Page 8: "Permission to Be Independent," will need to be signed by the physician, parent, and student.
 
If your child is ill because of a contagious disease such as flu, strep throat, chickenpox, etc., it would be helpful to note the reason for the absence when you call the absentee call-line.  This will help the school take measures to know the extent of the disease and reduce its spread.
 
Students who have fevers of 100.0 or higher should be kept at home until free of fever for 24 hours.  Students who do not feel well should stay home.  When students come to school ill, they not only are unable to participate fully in class, but they may also infect other students with their illness.
 
A parent or guardian must deliver any medication (prescription or non-prescription) to the school office or health office.  Students may not transport any medication to or from school.  Parents are responsible for picking up any unused medication. Medication remaining in the health office at the end of the year will be destroyed according to state and LCPS guidelines.
 
If your child takes a prescription medication and missing a dose would have serious health consequences (seizure medication, insulin, etc.) it is strongly suggested that a 24-hour supply of the medication be left in the school health office in case of a prolonged school day.  The medication must be in an original pharmacy-labeled bottle and have a physician's order on file in the health office.  The order must give the times during the 24-hour period that the medication is to be administered.
 
The HCS/RN must have written instructions from the physician in order to administer prescription medication.  The instruction should include:
  • students name;
  • name and purpose of the medication;
  • dosage and time of administration;
  • possible side effects and measure to take if those occur;
  • end date for administering the medication;
  • parent/guardian signature giving permission to administer medication and to contact physician, and physician's signature;
  • LCPS will not accept parent/Guardian amendments to a physician's order, including any restriction of the principal's designee (HCS/RN) from contacting the physician to clarify the medical orders.
  • The "Authorization for Medication Administration" form should be used for physician's orders.  Copies of this form as well as other medical forms are available in the school office or at LCPS website - Student Health Services.
All prescription medication must be in the original pharmacy bottle with the proper label containing the student's name, medication, dosage, and instructions for administration.  Upon request, most pharmacies will provide an extra bottle with the proper amount of medication for school.  Please do not send more than a 60-day supply of medication. 
 
If the HCS/RN needs to administer non-prescription medication:
  • it must be provided by the parent/guardian in an original package with the name of the medication and instructions;
  • she must have a note from the parent regarding when and how much medication to administer;
  • she will only give the amount listed on the package for your child's age and weight and for the recommendation length of time the student should receive the medication unless she has a doctor's orders on the "Authorization for Medication Administration" form to dispense differently; and
  • she cannot administer medication that is not in its original container.
For the HCS/RN to give acetaminophen (generic Tylenol) to your child, you must have completed the section on the emergency card that gives permission and sign it.  Parents/guardians of elementary students will be contacted before any acetaminophen is given in order to assure that it has not been given at home.  Because acetaminophen taken in large amounts over a period of time can cause liver damage, middle and high school students may only receive four  doses of acetaminophen in a four-week period.  Before a fifth does is given, the parents/guardian will be contacted.
 
Be sure to keep the "Emergency Information" updated so we can reach you if your child is ill or injured. This can easily be done on-line through ParentVue on the LCPS website
 
All 3rd, 7th, and 10th grade students and students new to LCPS will be screened for vision and hearing during the first 60 days of school.  Kindergarten students who did not have distance vision screening or hearing test within two months of beginning of school with also be screened.
 
The Commonwealth of Virginia requires that school division provide information on scoliosis to parents of the students in grades
 5-10.  The scoliosis flyer is provided by the school at the beginning of each school year.

 

 
Last Modified on August 24, 2016

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