- Rock Ridge High School
- Facility Use
For questions regarding facility use, please e-mail our Student Engagement and Activities Coordinator at firstname.lastname@example.orgFor general information about Community Use of Loudoun County Public Schools Facilities, please click here: Community Use of School FacilitiesThis site is intended for non-Rock Ridge High School (RRHS) users who are interested in hosting an event at our building.NOTE: If you are associated with a Rock Ridge High School-based activity as a school faculty/staff member:1. Please review the RRHS Calendar to select the date(s)/time(s)/location(s) of your event by ensuring there are no potential conflicts.2. SCHOOL-BASED ACTIVITY with NO FUNDRAISING / OUTSIDE ORGANIZATIONS INVOLVED: Please complete facility use request Google Form.3. SCHOOL-BASED ACTIVITY with FUNDRAISING/OUTSIDE ORGANIZATIONS/GENERAL PUBLIC INVITATION INVOLVED: Please e-mail email@example.com to move forward on scheduling your event.The following are the general rules and regulations regarding facility usage in Loudoun County Public Schools (LCPS) and specifically at Rock Ridge:A. Who Sponsors Special Events Involving LCPS?
B. LCPS Special Event InstructionsStep 1. 60 days prior to the event: The Event Organizer shall submit a written proposal to Ms. Hacikyan, RRHS Student Engagement and Activities Coordinator (Annamika.Hacikyan@lcps.org), outlining the “who, what, when, where, how, and why” details of the requested special event. Non-school groups wishing to host an event on school property must first register at the LCPS Facility Use portal found here: LCPS Facility Use Portal.Step 2. 30 days prior to the event: If the Rock Ridge HS Administration approves moving forward after consulting with RRHS Faculty and Staff and additional LCPS personnel, the Event Organizer shall complete and submit the LCPS Special Event Application to LCPS Procurement Services. This form can be obtained through Ms. Hacikyan or download using the link below. All documents should be emailed as PDF attachments to Annamika.Hacikyan@lcps.orgIMPORTANT: LCPS Special Event Applications MUST be received by Procurement a MINIMUM OF 30 DAYS PRIOR TO THE EVENT DATE to ensure timely processing.C. Who Approves Special Events Involving LCPS?All Special Events involving LCPS at Rock Ridge HS shall ultimately be approved by Mr. Duellman, the school principal, prior to moving forward. LCPS Procurement Services shall review all LCPS Special Event Applications and shall refer unusual activities to the appropriate LCPS Director of Education for final approval. LCPS Procurement Services’ role is to provide advice regarding risks, review contracts for liability, identify and assist with the necessary permit and insurance requirements, and monitor all special events involving LCPS, whether on or off of school property.Please direct any questions regarding the use of Rock Ridge High School to:Annamika Hacikyan at Annamika.Hacikyan@lcps.org.
- Schools/Educational Groups
- PTA/PTO/Booster Organizations
- Church Organizations
- Non-Profit Civic, Community, & Governmental Groups
- Loudoun County Parks and Recreation
- Non-Profit Organizations