For questions regarding facility use, please e-mail our school activities coordinator at Luke.Black@lcps.org.
This site is intended for non-Riverside High School (RVHS) users who are interested in hosting an event at our building.
NOTE: If you are associated with a Riverside High School-based activity as a school faculty/staff member:
1. Please review the RVHS Activity Calendar to select the date(s)/time(s)/location(s) of your event by ensuring there are no potential conflicts.
2. SCHOOL-BASED ACTIVITY with NO FUNDRAISING / OUTSIDE ORGANIZATIONS INVOLVED: Please see your department chair to complete facility use requests in School Dude/FS Direct.
3. SCHOOL-BASED ACTIVITY with FUNDRAISING/OUTSIDE ORGANIZATIONS/GENERAL PUBLIC INVITATION INVOLVED: Please e-mail Luke.Black@lcps.org to move forward on scheduling your event.
The following are the general rules and regulations regarding facility usage in Loudoun County Public Schools (LCPS) and specifically at Riverside:
A. Who Sponsors Special Events Involving LCPS?
Non-Profit Civic, Community, & Governmental Groups
Loudoun County Parks and Recreation
B. LCPS Special Event Instructions
Step 1. 60 days prior to the event:
The Event Organizer shall submit a written proposal to Mr. Luke Black, RVHS Activities Director (Luke.Black@lcps.org)
, outlining the “who, what, when, where, how, and why” details of the requested special event. Non-school groups wishing to host an event on school property must first register at the LCPS Facility Use portal found here: RVHS Facility Use Portal
. All parties must also submit the following form to Mr. Black electronically for Riverside to review the request formally:
Step 2. 30 days prior to the event: If the Riverside HS Administration approves moving forward after consulting with RVHS Faculty and Staff and additional LCPS personnel, the Event Organizer shall complete and submit the LCPS Special Event Application to LCPS Procurement Services. This form can be obtained through Luke Black. All documents shall be emailed as PDF attachments to Kelly.Briner@lcps.org AND Dawn.Taylor@lcps.org. See the link to this form below:
IMPORTANT: LCPS Special Event Applications MUST be received in Procurement a MINIMUM OF 30 DAYS PRIOR TO THE EVENT DATE to ensure timely processing.
C. Who Approves Special Events Involving LCPS?
All Special Events involving LCPS at Riverside HS shall ultimately be approved by Mr. Anderson, the school principal, prior to moving forward. LCPS Procurement Services shall review all LCPS Special Event Applications and shall refer unusual activities to the appropriate LCPS Director of Education for final approval. LCPS Procurement Services’ role is to provide advice regarding risks, review contracts for liability, identify and assist with the necessary permit and insurance requirements, and monitor all special events involving LCPS, whether on or off of school property.
Please direct any questions regarding the use of Riverside High School to:
Luke Black at Luke.Black@lcps.org.