ATTENDANCE POLICY 2018-2019 SCHOOL YEAR
Virginia State Law requires students under the age of 18 to attend school, and the law states that the parent/guardian has the obligation to ensure that the student is attending school everyday. Regular attendance and promptness are expected in all classes in order to teach valuable life skills for your students’ future. A student should understand that excessive absences, whether excused or unexcused, may drastically affect his or her class grade.
Reporting an Absence:
For an absence and/or tardy to be considered excused, the parent or guardian must either fill out the absentee/tardy form located on the Freedom’s website homepage, https://goo.gl/forms/xf7A4e3FkepchDEH3 or call the attendance line at (703) 957-4309. It is important to do this on the day that the student is absent and/or tardy. Any student not excused by parent and/or guardian will be marked as an “unexcused absence”
Any student absence that has not been excused by a parent and/or guardian within 24 hours of the student’s absence, will be marked as “unexcused”. If your student has been marked as unexcused for that day, you will receive a phone call and an email the day of your student absence. Any unexcused absence will result in disciplinary action given by an administrator.
Leaving Campus Without Permission:
- 1st offense - one day of In-School Restriction
- 2nd offense - two days of In-School Restriction; Hall pass restriction for two weeks and parent conference
- 3rd offense - three days of In-School Restriction; Hall pass restriction for nine weeks
- 4th offense - other disciplinary consequences
This type of absence includes any pre-planned absence for 4 or more consecutive days. Examples are: family trips/travel, college visits, or extended medical care. These “pre-arranged” absence forms are located at the attendance office. Before the student is absent he or she will have his or teachers sign the form and then it will be submitted to the principal for final approval.
Any student who has accumulated an excessive loss of school time, as determined by administration, may be required to provide medical verification for future absences to be excused. This includes absences, tardies, and late arrivals to one or more classes.
Make-up Work Due to Absences:
Whenever a student has an excused absence, a reasonable amount of time consistent with the length of the absence will be given to make up the work. It is the student’s responsibility to contact the teacher for this work. When a student misses a previously announced quiz, test, project, or other assignment, the student is expected to hand in the assignment and complete the work on the day he/she returns to school, unless prior arrangements are made with the teacher. Failure to complete such make-up work within the time allowed may result in a failing grade for those assignments, tests, or projects. Make-up work turned in within the time allowed will be graded on the same basis as other work.
Absences/Tardy and Participation in After-school Activities:
To participate in an after-school activity, students must be present all day in school, unless they have an excuse approved by the principal. They must arrive to school by 9:30AM on the day of the activity. Any student arriving tardy to school or receiving an early dismissal must bring in a note from that particular medical office upon return in order to participate in any extracurricular activities that day. Students receiving a clinic dismissal for illness during the school day will not be permitted to participate in after-school activities.
Planned Early Dismissal Request:
Parents/Guardians need to send a note in with their student requesting the time of dismissal. The student must turn in the note to the Attendance Secretary as soon as they arrive to school that morning. They will then be issued an early dismissal pass to show to their teacher. Parents/Guardians do not need to come into the building. They can pick the student up outside in front of the school. Students who drive, may leave school on their own with parent permission.
Unplanned/Emergency Early Dismissal:
- Go to the attendance office with your driver’s license or state issued ID and sign your student out. The student will be called from his or her class and it may take additional time.
- Send an email requesting the student’s dismissal. The email address is email@example.com. The parent must also call the main office (703) 957-4300 to authorize this type of early dismissal prior to use. Please allow 1 hour for processing.
- Fax a note to (703) 542-2086. The parent must follow up with a phone call to our main office to confirm the fax was received. Please allow 1 hour for processing.
***Please note we cannot take early dismissals over the phone.
Early Release for Seniors:
In certain cases students may be granted a waiver to attend school less than a full day. Such a waiver must be initiated through the counseling department and must be approved in advance by the principal. Typically, this is reserved for seniors who have met various state and school board criteria or students enrolled in co-op programs. If an early release student is assigned to In-School Restriction, he or she is expected to remain until 4:03 p.m. Students on early release are to leave school grounds immediately after their last class, unless they have prior approval of the principal. During SOL testing or other occasions requiring revised schedules which result in a later dismissal, students with an early release must make appropriate arrangements so that they can attend classes that meet after the time designated for the early release.
Avoiding the Revocation of Early Release:
Students are reminded that Early Release is a privilege that students earn and it may be revoked for various reasons. In order to maintain this privilege, students must:
- Pass all SOL tests required for graduation.
- Maintain a B average in courses required for graduation.
- Maintain a C average in elective courses.
- Have no more than three tardies to school per quarter.
- Have no more than three absences from any class per quarter.
- Have not committed any rules infractions that would have resulted in ISR or out-of-school suspension.
When a student arrives late to school or class, this encourages the formation of undesirable personal habits, hurts the morale of students who are on time, reflects a negative attitude toward the class/school, creates disruptive problems in the hallways, and disrupts the instructional process for the school.
If a student is going to be tardy, the parent/guardian are to fill out the tardy form on Freedom’s homepage, https://goo.gl/forms/xf7A4e3FkepchDEH3. Parents can also call the attendance line at (703) 957-4309 and send a note in to the attendance secretary with your student upon his or her arrival. Students should be in their classrooms by 9:15am. They are considered tardy to school if they arrive after 9:15am.
Students are allowed (2) “excused” tardies and (2) “unexcused” tardies per quarter.
A parent can only send in two excused tardy notes per quarter. If your student is late due to a medical appointment he or she must bring in a note from the Doctor’s office.
When a student arrives to school after 9:15am and does not have a medical note or a parent note and/or phone call, he or she will have an unexcused tardy. Students are only allowed two unexcused tardies per quarter.
Consequences for unexcused tardy:
- 1st unexcused tardy = warning
- 2nd unexcused tardy = warning
- 3rd unexcused tardy = afternoon detention (Thursdays in the Library from 4:10-5:10pm) - a late bus is available for students who ride the bus.
- 4th unexcused tardy = 2 afternoon detentions (Thursdays in the Library from 4:10-5:10pm) - a late bus is available for students who ride the bus.
- 5th unexcused tardy = Friday school will be assigned (4:10pm-6:10pm), served in library.
*Each unexcused tardy after the 5th will result in additional disciplinary action given by an administrator.
Arriving to School after 10:00am:
Students who arrive at school after 10:00 am are considered absent from their first or fifth block class. If the late arrival is unexcused, he or she will be assigned one afternoon detention held on Thursdays from (4:10pm-5:10pm) served in the library.