ATTENDANCE PROCEDURES for DISTANCE LEARNING 2020
As LCPS opens the 2020 school year utilizing a distance learning model, parents and students must be aware that attendance is compulsory and participation in synchronous and asynchronous activities is required.
Virginia State law requires students under the age of 18 to attend school, and the law states that the parent/guardian has the obligation to see that the student is in school. This is also true for Distance Learning.
There are circumstances that may prevent a student’s attendance in virtual classes. Some of these absences will require appropriate documentation that should be e-mailed and uploaded in the new attendance feature in ParentVUE. Absences that may be classified as excused are the following:
- Personal illness that keeps student from attending class virtually
- Death in the family
- Medical or dental appointments (parent must upload medical documentation in ParentVUE)
- Court appearances (parent must upload court documentation in ParentVUE)
- Religious holidays
- Pre-scheduled college/university orientations (parent must upload the proper documentation from the college/university in ParentVUE)
Even though all students are engaged in Distance Learning, it is still the Parent/Guardian’s duty to inform the attendance secretary, not the teacher, if your student is going to be absent from on-line learning. The parent/guardian can report their student’s absence by one of (3) ways:
- Parents can now use ParentVUE to report their student’s attendance, tardy, and early dismissals. Once you are logged into ParentVUE, you will be prompted to the page with your child’s photo on it. To the right of your child’s photo, click on REPORT ABSENCES. Once here, you can indicate an absence, tardy, or early dismissal request for the student. You can upload your student’s medical documentation by simply taking a picture of the Doctor note with your mobile device.
- A Parent can fill out an absentee google form (http://bit.ly/FHSabs20). This is located on FHS website’s homepage under ABSENCE REPORTING. Once you click here, it will take you to the “report an absence” form.
- Call the attendance line at (703) 957-4309. Please include the following information in your call:
- Students name (slowly spell first and last name)
- Students grade
- Parent/Legal Guardian name
- Date of absence(s)
- Reason for absences(s), if the student is sick, please indicate ALL symptoms
Please note that only a Parent can report their student’s absence in ParentVUE. Students do not have access to this attendance feature in StudentVUE. Also, only a parent and/or legal guardian may call or fill out the absentee google forms on our website. Any absence not confirmed by a parent/legal guardian will be considered unexcused.
If the student is going to be Tardy to his/her virtual learning. A parent can do one of (2) things:
- Log into ParentVUE. You will be prompted to the page with your child’s photo on it. To the right of there photo, click on REPORT ABSENCES. This will take you to a screen where you can report if your student will be Tardy on the day of instruction. You can also upload any medical documentation by simply taking a photo of it with your mobile device.
- A parent can fill out a TARDY google form (http://bit.ly/FHStardy20). This is located on FHS website’s homepage, under ABSENCE REPORTING. Once you click here, it will take you to the “report a Tardy” form.
Please note we are not accepting phone calls nor e-mail’s for your student’s tardy. Also, please do not use the Attendance line for your student’s tardies.
Tardies will be determined on a per class basics. Arrival at the virtual class after the first 10 minutes is considered an unexcused tardy. Teachers will be documenting the student’s tardies. They will communicate this information with administration and the parents.
TARDIES AND AFTER SCHOOL ACTIVITES: In order to participate in any after school activity such as sport practices, or rehearsals, students must attend all classes and be logged into their virtual class by 9:30am, unless they have prior approval by the principal. In order for the Tardy to be considered excused, the parent must have utilized ParentVUE the morning of the Tardy and have uploaded all necessary documentation. You can do this by logging back into Parentvue under REPORT ABSENCES, take a photo of the Doctor note with your mobile device and upload.
EARLY DISMISSAL REPORTING
Even though all students are engaged in Distance Learning, the school needs to be informed if a student needs to leave his/her on-line learning during the regular school day. Parents can do one of (2) things:
- Log into ParentVUE. You will be prompted to the initial page with your child’s photo. To the right of their photo, click on REPORT ABSENCES. This will take you to a screen where you can report if your student has an Early Dismissal for the day of instruction. This must be submitted by 10:00am on the day of the dismissal. You can also upload any medical documentation by simply taking a picture of it with your mobile device.
- A parent can fill out the EARLY DISMISSAL google form (http://bit.ly/FHSed20). This is located on FHS website’s homepage, under ABSENCE REPORTING. Once you click here, it will take you to the “report an Early Dismissal” form. The Early Dismissal request must be submitted before 10:00am on the day of the instruction.
Please note we are not accepting e-mails nor phone calls for early dismissals. Also, please do not use the Attendance line for your student’s early dismissals.
EARLY DISMISSALS AND AFTER SCHOOL ACTIVITIES: If your student has an early dismissal, please note that they will not be able to participate in any after school activity such as sport practices, or rehearsals, unless they return to virtual learning and the parent submits medical documentation. If you utilized ParentVUE to submit your student’s early dismissal that morning, you can go back into ParentVUE take a photo of the Doctor note with your mobile device and upload. In order for the student to participate, the note should be received by 3:45pm on the day of instruction.
TEMPORARY REMOTE ATTENDANCE EXCEPTIONS
LCPS recognizes that a few families may have unique situations that prohibit a child from daily attendance of scheduled synchronous (online, live) learning activities scheduled by their teachers.
Parents/guardians must report these unique situations to the Parent Liaison, School Social Worker, or school administration at their school so that proactive measures can be taken to assist in resolving barriers to participation. If the barriers to participation cannot be resolved, the parent/guardian may request a Temporary Remote Attendance Exception (TRAE) via LCPS Permission Click. This form is located on Freedom’s website homepage.
Students will only be granted an exception if approved by the School Principal, Assistant Principal and/or School Counselor. Temporary Remote Attendance Exceptions (TRAE) will only be approved for one week and parents/guardians must renew the request weekly by using the Permission Click form.
Students who receive a temporary exception (TRAE) must demonstrate participation, engagement, and commitment by turning in a time log showing they have been engaged and participating and turning in assigned work, demonstrating commitment. If a student does not provide a time log or evidence of work or participation in a timely manner, the student will be counted as absent.
Below are some reasons a student may be considered for a TRAE:
- Students do not have internet access.
- Students have limited internet access and are not able to attend daily scheduled synchronous learning time due to family hardship.
Such exceptions must be requested in the following manner:
- Parents/Guardians submit the TRAE request via LCPS Permission Click or they can contact their school administration directly if they do not have any online access.
- The School Principal, Assistant Principal and School Counselor, will review and approve or deny the request.
- Parents/Guardians must renew weekly
Exceptions will be approved for students with the following EXPECTATIONS:
- Parents/Guardians must submit a time log demonstrating student engagement/participation to the teacher/admin on Mondays.
- Students must submit all required assignments (if any) by the following Monday or first day of the school week.
- Students must demonstrate engagement, participation, and completion of required work.
- The parent/guardian may resubmit a request for TRAE weekly, using permission click.
If a student does not meet these expectations and is not providing evidence that he/she is engaged in learning, he/she will be marked absent and the student’s temporary exception may be denied by the school principal.
HOW TO APPLY: The Permission Click link is available on Freedom’s website homepage. It is called the Temporary Attendance Waiver Request Form. It is located toward the bottom of FHS homepage on the right side. When you click on this Attendance Waiver, it will prompt you to the permission click form.
If you have further questions and/or concerns regarding this matter, please contact your student’s School Counselor.