Department of Pupil Services - Office of Student ServicesSpecial Permission RequestsGabrielle.Carpenter@lcps.org - Student Services CoordinatorPHONE: (571) 252-1021 FAX: (571) 252-1242Program Assistant: Dawn.Mahoney@lcps.org
The special permission request window for the 2019-2020 school year will open on April 1, 2019 at 10:00 AM and will close August 15, 2019 at 11:00 PM.
Employees may apply beginning March 1st at 10:00 AM
PLEASE NOTE: KINDERGARTEN NOTIFICATIONS WILL BE SENT OUT BY AUGUST 1ST
IMPORTANT INFORMATION ABOUT CANCELING A SPECIAL PERMISSION:
If a parent/guardian wishes to cancel or rescind a special permission after it has been granted, a written request must be submitted to the office of Special Permissions.
Please note for rescinding a special permission at the elementary school level, if the student's home school is at grade level capacity, the student will be assigned to a regionally placed school.If you are relocating within Loudoun County after the start of school (August 24, 2018), please click below to apply for a family relocation move-in or move-out. Please see the table below for details. Supporting documents are required and must be sent to the Special Permission office by the parent.
The following middle and high schools are projected to be over-enrolled for the
2019-2020 school year:
Belmont Ridge Middle School
Brambleton Middle School
Eagle Ridge Middle School
Farmwell Station Middle School
J Michael Lunsford Middle School
Mercer Middle School
River Bend Middle School
Trailside Middle School
Willard Intermediate School
Briar Woods High School
Freedom High School
Loudoun County High School
Potomac Falls High School
Riverside High School
(THIS LIST IS SUBJECT TO CHANGE)
Per Policy 8-20, special permission requests to the above schools will be denied (with the exception of renewals for rising seniors) and parents will have the opportunity to appeal. The entire process could take up to 60 days.IF YOU ARE A NEW RESIDENT TO LCPS AND NEED TO FILE A REQUEST FOR A FAMILY RELOCATION/MOVE-IN, Please click Family Relocation
Special Permission Reason
Time Frame to Apply
Employee Special Permission
Parent or guardian works at a Loudoun County Public school and would like to have their child attend their school. The parent will provide transportation to and from school. There must be sufficient capacity.
March 1-August 15 (Note, only parents who work at a school where they wish to bring their student(s) - or would like their child to attend the elementary school in their cluster - may apply starting March 1, otherwise, the parent should apply beginning April 1)
Parent or guardian would like their child to attend a school with available space outside of the school boundary which serves their current Loudoun residence. The parent will provide transportation to and from school. There must be sufficient capacity.
April 1-August 15
Family Relocation (Move-In)
Parent or guardian is currently residing in Loudoun County, but is building, buying, or will rent a home where the student will reside during the school year in Loudoun County, and would like their child to start at the school which serves their future residence. There must be sufficient capacity in the requested grade for elementary-age students.
Year Round* (you will need to register your child at the school that serves your current attendance zone and then fill out a Family Relocation form and provide proof of a pending lease or settlement date which occurs during the school year.
Family Relocation (Move-Out)
Parent or guardian moves out of the school zone (still within Loudoun County) where their student started the school year and would like their child to finish the school year at the same school. The parent will provide transportation to and from that school. The move must take place during the school year.
ONLY during the current school year until June 1*
CLICK HERE FOR MOVES WHICH OCCUR AFTER 8/24/18. A copy of a lease, deed or settlement sheet must be provided with application.
**If you move during the 2018-2019 school year, and wish for your student(s) to remain at their current school; you must update your address at the school first and then complete a Family Relocation Form for each student. You must provide a Change of Address Form and Proof of Residency Document (Deed, Settlement Paper Work or Lease) to our office and to the school. Click on the link which states "Family Relocation AFTER the Start of the School Year" on the left side for more information and forms! **** On January 28, 2016, the Loudoun County School Board adopted revisions to Policy §8-20, School Assignment, which went into effect immediately, replacing previous versions of the policy. Final versions of this policy can be found on the School Board webpage, under "Students", §8-20 School Assignment:
In Policy §8-20 (E) (3)., Any parent or legal guardian who is not satisfied by the decision of the school division to their student's reassignment or denial of a request for special permission may appeal the decision to the School Board (see School Board Policy 2350 on Appeal of Administrative Decisions). The School Board Committee appointed under Policy 2350 is authorized to make exceptions to the policy for good cause.If a parent or legal guardian receives a denial of a request for special permission and wishes to appeal the decision sent from Gabrielle Carpenter, Pupil Services Coordinator, the parent should send their written correspondence to:Dr. Asia Jones, Superintendent's Designee c/o Gabrielle Carpenter, Student Services CoordinatorLoudoun County Public Schools21000 Education Court Ashburn, VA 20148FAX: (571) 252-1242Email: Gabrielle.Carpenter@lcps.org