• Department of Pupil Services - Office of Student Services
                            
     Special Permission Requests
     
    Gabrielle.Carpenter@lcps.org - Student Services Coordinator
     PHONE: (571) 252-1021   FAX: (571) 252-1242
     Program Assistant: Dawn.Mahoney@lcps.org
     
       

     The special permission request window for the 2019-2020 school year will open on           April 1, 2019 at 10:00 AM and will close August 15, 2019 at 11:00 PM.

    Employees may apply beginning March 1st at 10:00 AM

     

    PLEASE NOTE: KINDERGARTEN NOTIFICATIONS WILL BE SENT OUT BY AUGUST 1ST 

      

     

     

    IMPORTANT INFORMATION ABOUT CANCELING A SPECIAL PERMISSION:

    If a parent/guardian wishes to cancel or rescind a special permission after it has been granted, a written request must be submitted to the office of Special Permissions. 

     

    Please note for rescinding a special permission at the elementary school level, if the student's home school is at grade level capacity, the student will be assigned to a regionally placed school.

                                       

     
    If you are relocating within Loudoun County after the start of school (August 24, 2018), please click below to apply for a family relocation move-in or move-out.  Please see the table below for details.  Supporting documents are required and must be sent to the Special Permission office by the parent.
     
     
     
     
                                                                                                                17-18 special permission request    

     

    The following middle and high schools are projected to be over-enrolled for the

    2019-2020 school year:

     

     

    Belmont Ridge Middle School

    Brambleton Middle School

    Eagle Ridge Middle School

    Farmwell Station Middle School

    J Michael Lunsford Middle School

    Mercer Middle School

    River Bend Middle School

    Trailside Middle School

    Willard Intermediate School

     

     

    Briar Woods High School

    Freedom High School

    Loudoun County High School

    Potomac Falls High School

    Riverside High School 

     

    (THIS LIST IS SUBJECT TO CHANGE)

     

    Per Policy 8-20, special permission requests to the above schools will be denied (with the exception of renewals for rising seniors) and parents will have the opportunity to appeal.  The entire process could take up to 60 days.

     
     
     
     
     
    IF YOU ARE A NEW RESIDENT TO LCPS AND NEED TO FILE A REQUEST FOR A FAMILY RELOCATION/MOVE-IN, Please click Family Relocation
     
     
     

    Special Permission Reason

    Circumstances

    Time Frame to Apply

    Employee Special Permission

    Parent or guardian works at a Loudoun County Public school and would like to have their child attend their school.  The parent will provide transportation to and from school. There must be sufficient capacity.

    March 1-August 15 (Note, only parents who work at a school where they wish to bring their student(s) - or would like their child to attend the elementary school in their cluster -  may apply starting March 1, otherwise, the parent should apply beginning April 1)

    Special Permission

    Parent or guardian would like their child to attend a school with available space outside of the school boundary which serves their current Loudoun residence. The parent will provide transportation to and from school. There must be sufficient capacity.

    April 1-August 15

    Family Relocation (Move-In)

    Parent or guardian is currently residing in Loudoun County, but is building, buying, or will rent a home where the student will reside during the school year in Loudoun County, and would like their child to start at the school which serves their future residence.  There must be sufficient capacity in the requested grade for elementary-age students.

    Year Round* (you will need to register your child at the school that serves your current attendance zone and then fill out a Family Relocation form and provide proof of a pending lease or settlement date which occurs during the school year.

    Family Relocation (Move-Out)

    Parent or guardian moves out of the school zone (still within Loudoun County) where their student started the school year and would like their child to finish the school year at the same school.  The parent will provide transportation to and from that school. The move must take place during the school year.

    ONLY during the current school year until June 1*

    CLICK HERE FOR MOVES WHICH OCCUR AFTER 8/24/18. A copy of a lease, deed or settlement sheet must be provided with application.

     
     
     
     

    **If you move during the 2018-2019 school year, and wish for your student(s) to remain at their current school; you must update your address at the school first and then complete a Family Relocation Form for each student.  You must provide a Change of Address Form and Proof of Residency Document (Deed, Settlement Paper Work or Lease) to our office and to the school.  Click on the link which states "Family Relocation AFTER the Start of the School Year" on the left side for more information and forms! ** 

     
     ** On January 28, 2016, the Loudoun County School Board adopted revisions to Policy §8-20, School Assignment, which went into effect immediately, replacing previous versions of the policy. Final versions of this policy can be found on the School Board webpage, under "Students", §8-20 School Assignment:   
     
     

    In Policy §8-20 (E) (3)., Any parent or legal guardian who is not satisfied by the decision of the school division to their student's reassignment or denial of a request for special permission may appeal the decision to the School Board (see School Board Policy 2350 on Appeal of Administrative Decisions).  The School Board Committee appointed under Policy 2350 is authorized to make exceptions to the policy for good cause.  

     
     
    If a parent or legal guardian receives a denial of a request for special permission and wishes to appeal the decision sent from Gabrielle Carpenter, Pupil Services Coordinator, the parent should send their written correspondence to:
     
    Dr. Asia Jones, Superintendent's Designee c/o Gabrielle Carpenter, Student Services Coordinator
    Loudoun County Public Schools
    21000 Education Court Ashburn, VA 20148
    FAX:  (571) 252-1242
Last Modified on May 13, 2019