• Our school’s registered nurse is Kathie Mills, RN, NCSN.  She works in the clinic each day from 8:00 until 4:00.  Clinic personnel are not allowed to make a medical diagnosis.  If you have an urgent medical concern, please take your child to their personal physician or a medical facility.  


    ·         If your child has any significant medical needs, please notify the nurse even if the school has been notified in previous school years.  If your child has asthma, diabetes, seizures, life-threatening allergies, or other medical conditions, you and the physician will need to complete a form so the school can understand and address your child’s needs. These forms are available on the Loudoun County Public School (LCPS) website. These forms must be updated each school year.


    ·         School-Sponsored After-School Activities and Sports

    If your child has diabetes, an epinephrine auto-injector, an inhaler, or other emergency medication at school, please notify the teacher/sponsor that your child has the health concern.  Also notify the nurse 1-2 weeks prior to the event.  The clinic is closed after dismissal and the nurse is not in the building.  Arrangements need to be made to have medication available and to train staff.  It is strongly suggested that middle and high school students carry their own inhaler and/or epinephrine auto-injector for quick access to medication.  For students to carry an inhaler, the physician must complete and sign the “Asthma Action Plan” giving his/her permission for the student to carry the inhaler, and the parent and student must sign page 3, the “Parent/Student Agreement for Permission to Carry an Inhaler”. For students with an epinephrine auto-injector, the physician will need to sign the bottom of “Allergy Action Plan” and the parent and student will need to sign page 2 under “Agreement for Permission to Self-Administer and/or Carry Epinephrine.”  For students with diabetes to carry any of their medical supplies, the diabetes form, Part 4: “Permission to Self-Carry and Self-Administer Diabetes Care,” needs to be signed by the physician, parent, and student.


    ·         If your child is ill because of a contagious disease such as the flu, strep throat, chickenpox, etc., it would be helpful to note the reason for the absence when you call the absentee call-line.  This will help the school take measures to know the extent of the disease and reduce its spread.


    ·         Students who have fevers should be kept at home until free of fever for 24 hours.  Students who do not feel well should stay home.  When students come to school ill, they not only are unable to participate fully in class, but they may also infect other students with their illness.


    ·         A parent or guardian must deliver any medication (prescription or non-prescription) to the school office or clinic.  Students may not transport any medication to or from school.  Parents are responsible for picking up any unused medication. Medication remaining in the clinic at the end of the year will be destroyed according to state and LCPS guidelines.


    ·         If your child takes a prescription medication and missing a dose would have serious health consequences (seizure medication, insulin, etc.), it is strongly suggested that a 24-hour supply of the medication be left in the school clinic in case of a prolonged school day.  The medication must be in an original pharmacy-labeled bottle and have a physician’s order on file in the clinic.  The order must give the times during the 24-hour period that the medication is to be administered.


    ·         The nurse must have written instructions from the physician in order to administer prescription medications.  The instructions should include:

    §  student’s name;

    §  name and purpose of the medication;

    §  dosage and time of administration;

    §  possible side effects and measures to take if those occur;

    §  end date for administering the medication;

    §  parent/guardian signature giving permission to administer medication and to contact physician, and physician’s signature.

    §  LCPS will not accept parent/guardian amendments to a physician’s order, including any restriction of the principal’s designee nurse from contacting the physician to clarify the medical order.