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Loudoun County

Public Schools

Department of Pupil Services - Office of Student Services
                        
 Special Permission Requests
 
Gabrielle.Carpenter@lcps.org - Acting Pupil Services Coordinator
 PHONE: (571) 252-1021   FAX: (571) 252-1242
 Program Assistant: Dawn.Mahoney@lcps.org
 
 
 
                  The window for special permission requests for the 2017-2018 school year
                                              is open April 1 - August 15, 2017 
                                                                                                            17-18 special permission request  
  
IF YOU HAVE APPLIED FOR YOUR RISING KINDERGARTNER TO ATTEND A SCHOOL OUTSIDE OF YOUR SCHOOL ZONE FOR THE 17-18 SCHOOL YEAR, YOU WILL RECEIVE NOTIFICATION FROM OUR OFFICE IN LATE MAY ONCE THE BUDGET HAS BEEN FINALIZED.  THANK YOU FOR YOUR PATIENCE. 
 
The following middle and high schools are projected to be over-enrolled for the 2017-2018 school year:
 
                                                                             BELMONT RIDGE MS
EAGLE RIDGE MS
J MICHAEL LUNSFORD MS 
MERCER MS
RIVER BEND MS
 
BRIAR WOODS HS
DOMINION HS
FREEDOM HS
JOHN CHAMPE HS 
LOUDOUN COUNTY HS
LOUDOUN VALLEY HS
PARK VIEW HS
                                                         POTOMAC FALLS HS
ROCK RIDGE HS
STONE BRIDGE HS 
 
If you would like to request special permission to attend one of these over-enrolled schools, you will not be able to apply on-line. 
 
 
     Your request will initially be denied and you will receive instructions on how to
submit an appeal.
 
.You must submit this form via fax or email to specialpermission@lcps.org between
                                             April 1 - August 15, 2017.
 
The 2016-2017 SPECIAL PERMISSION WINDOW HAS CLOSED.  
 
IF YOU ARE A NEW RESIDENT TO LCPS AND NEED TO FILE A REQUEST FOR A FAMILY RELOCATION/MOVE-IN, PLEASE CLICK HERE.
 
 
 

Special Permission Reason

Circumstances

Time Frame to Apply

Employee Special Permission

Parent or guardian works at a Loudoun County Public school and would like to have their child attend their school.  The parent will provide transportation to and from school.  There must be sufficient capacity.

March 1-August 15 (Note, only parents who work at a school where they wish to bring their student(s) may apply starting March 1, otherwise, the parent should apply beginning April 1)

Special Permission

Parent or guardian would like their child to attend a school with available space outside of the school boundary which serves their current Loudoun residence. The parent will provide transportation to and from school. There must be sufficient capacity.

April 1-August 15

Family Relocation (Move-In)

Parent or guardian is currently residing in Loudoun County, but is building, buying, or will rent a home where the student will reside during the school year in Loudoun County, and would like their child to start at the school which serves their future residence.  There must be sufficient capacity in the requested grade for elementary-age students.

Year Round* (you will need to register your child at the school that serves your current attendance zone and then fill out a Family Relocation form and provide proof of a pending lease or settlement date which occurs during the school year.

Family Relocation (Move-Out)

Parent or guardian moves out of the school zone (still within Loudoun County) where their student started the school year and would like their child to finish the school year at the same school.  The parent will provide transportation to and from that school.

ONLY during the current school year until June 1*

CLICK HERE FOR MOVES WHICH OCCUR AFTER 8/29/16 

 
 

**If you move during the 2016-2017 school year, and wish for your student(s) to remain at their current school; you must complete a Family Relocation Form for each student, and provide a Change of Address Form and Proof of Residency Document (Deed, Settlement Paper Work or Lease) to our office and to the school.  Click on the link which states "Family Relocation AFTER the Start of the School Year" on the left side for more information and forms! ** 

 
 ** On January 28, 2016, the Loudoun County School Board adopted revisions to Policy §8-20, School Assignment, which went into effect immediately, replacing previous versions of the policy. Final versions of this policy can be found on the School Board webpage, under "Students", §8-20 School Assignment:   
 
 

In Policy §8-20 (E) (3)., Any parent or legal guardian who is not satisfied by the decision of the school division to their student's reassignment or denial of a request for special permission may appeal the decision to the School Board (see School Board Policy 2350 on Appeal of Administrative Decisions).  The School Board Committee appointed under Policy 2350 is authorized to make exceptions to the policy for good cause.  

 
If a parent or legal guardian receives a denial of a request for special permission and wishes to appeal the decision sent from Gabrielle Carpenter, Pupil Services Coordinator, the parent should send their written correspondence to:
 
Dr. Mary V. Kealy, Superintendent's Designee c/o Gabrielle Carpenter, Acting Pupil Services Coordinator
Loudoun County Public Schools
21000 Education Court Ashburn, VA 20148
FAX:  (571) 252-1242
Last Modified on Monday at 3:45 PM

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