• Join the Stone Hill Middle School Parent Teacher Organization (PTO)
    and stay informed... connected... and involved
    . 
     

    The PTO has an important role in the success of the school, and you are an integral part. 

    Mission Statement:

    The Stone HIll Middle School PTO is a parent and teacher run, non-profit organization committed to enhancing and enriching the education of our students and fostering a sense of community within our school. The PTO provides assistance to teachers within the classroom settings, raises funds for educational materials and experiences, advocates school and family social interaction, and provides an unbiased forum for sharing information on issues that impact our students. We believe in cultivating a positive learning environment to allow for students to achieve their highest potential.

    What the PTO Does:

    Some of the things the PTO sponsors include:

      • Field trips and assemblies
      • School dances
      • Awards for students
      • Staff events, such as lunches and treats
      • The school store with supplies for students to purchase before school
      • Teacher grants for items such as signs in the gym, books for students and staff
      • Community special events

     

    PTO Member Benefits:

    Support from parents is critical for the success of the school and PTO. If you become a member of the PTO, your dues not only support the school, but families enjoy PTO benefits including:

      • 24 hour priority registration for afterschool clubs and activities
      • Reserved seating at school concerts and performances 
      • Voting rights at PTO meetings

     

    Volunteer Opportunities:

    We need parent volunteers as much as we need dues and donations! We have open seats on the board, as well as openings for chairs and committee members. There are volunteer opportunities during the school day, in the evenings, and weekends.

     
    WHAT is the commitment to join PTO? 
    To join PTO please complete the PTO Membership Form online. Meeting attendance and volunteering at events is encouraged, but NOT required for membership.

    PTO Board Member Roles:

    PTO Board members support the school by participating in meetings, supplies for the school and awards for the students, planning and executing community and special events, and running the school store.

    Board Members Expectations:

    • Attend the majority of Board meetings, but no less than 75%
    • Attend at least two events per calendar year. There should be at least two board members present at major events, such as Open House/Community Event and Drama Performances, so board members need to coordinate schedules with one another.
    • Work with other Board members to coordinate efforts and oversee subcommittees
     
    PRESIDENT:  

    (Time commitment on average 5-8 hours per month)

    • Oversees board and committee functions
    • Contact for principal and SHMS staff
    • Buys supplies for the school as needed
    • Helps develop the PTO Calendar and planning events
    • Organizes meetings (General & Board)
    • Updates the website
    • Represents the PTO outside of SHMS
    • Serves as ex officio member of all positions & committees
     
    VICE PRESIDENT of EVENTS:  

    (Time commitment on average 5-8 hours per month)

    • Develops and maintains the schedule of events
    • Oversees and coordinates committees and volunteers for events
    • Supplies all information to the other board members for correspondences, website updates, and purchasing/money/credit card readers
    • Assists the President and perform the duties of the President in the absence or inability of that officer to serve

     Committees and Events the VP oversees:

    • Skill on the Hill
    • Open House/Community Event
    • Back to School
    • Flu Shot Clinic
    • Drama Performance Concessions
    • School Dances
    • Rising 6th Grade Night
    • Joint Events with Rosa Lee ES & RRHS
    • Flight Night for Eighth Graders
    • Teacher Appreciation Committee:
      • Staff Breakfast in September or October
      • Teachers Lunch in November
      • Holiday Cookie Buffet in December
      • Candy Bar for Staff in February
      • Teacher Appreciation Week

     

    VICE PRESIDENT OF FUNDRAISING

    (Time commitment on average 5-8 hours per month)

    • Oversees all fundraising
    • Oversees the supplies and volunteer/staff for the school store
    • Supplies information to the president and secretary for correspondences and website updates
    • Assists the President and performs the duties of the President in the absence or inability of that officer to serve

    Committees the VP of Fundraising oversees:

    • Membership
    • Spirit Nights
    • School Store
    • Spirit Wear

     

    VICE PRESIDENT OF CLUBS [possibly a SHMS staff person]

    (Time commitment on average 5-8 hours per month)

    • Recruits teachers and sponsors for clubs
    • Develops and manages the registration site and responds to parent inquiries
    • Maintains the schedule of club events
    • Oversees and coordinates clubs and volunteers to ensure events are on schedule
    • Supplies all information to Board members and SHMS Staff for correspondences and
      website updates.
    • Assists the President and perform the duties of the President in the absence or inability
      of that officer to serve 

    Committees/Groups the VP of Clubs oversees:

    • VEX
    • Drama
    • TSA

     

    TREASURER

    (Time commitment on average 5-8 hours per month)

    • Keeps track on budget for PTO
    • Makes payments, withdraws and deposits money as needed
    • Keeps insurance up to date
    • Sets up payment options on PTO website for events and merchandise
    • Ensures cash boxes and credit card readers are ready and operational for events
    • Prepares and submits annual taxes

    Overview: All financials; Banking; Keep insurance up to date; Financials statements; etc.

    Committees/Groups the VP of Clubs participates:

    • Events (TAW, Clubs, Flight Night, Open House)
    • School Store
    • Spirit Wear

     

    SECRETARY

    (Time commitment on average 3-4 hours per month)

    • Record meeting minutes and maintain minute books
    • Track and maintain membership records
    • Keep all records of the organization
    • Handle all correspondence
    • Sending meeting notices
    • Keep current copies of the bylaws and standing rules
    • Update website & social media

     

    Additional Positions:

    • SEAC – attends scheduled SEAC meetings and presents pertinent information at the PTO general meeting.
    • MSAAC - attends scheduled MSAAC meetings and present pertinent information at the PTO general meeting.
    • Spirit Night Coordinator-works with local restaurants to arrange Spirit Nights and develop a calendar. Works with the PTO Board and School Admins to advertise the events, and ensures the PTO Treasurer receives the funds raised.
    • Spirit Wear Coordinator-keeps track of Spirit Wear inventory, works with local vendor to develop new designs and places orders. 

     

    Committees

    Parents are needed to participate as chairs and committee members for the following committees. The time commitment varies depending on the committee and the number of members:

    • Skill on the Hill
    • Open House/Community Event
    • Back to School Event
    • Drama Performance Ticket Sales & Concessions
    • School Dances
    • Rising 6th Grade Night
    • Joint Events with Rosa Lee ES & RRHS
    • Flight Night for Eighth Graders
    • Teacher Appreciation Committee:
      • Staff Breakfast in September or October
      • Flu Shot Clinic
      • Teachers Lunch in November
      • Holiday Cookie Buffet in December
      • Candy Bar for Staff in February
      • Teacher Appreciation Week