- Human Resources and Talent Development
- EHWB - Wellness Works Reimbursement Program FAQ
Wellness Works! Reimbursement Program FAQs
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How much will I be reimbursed for each program?
Fitness Reimbursement: You will be reimbursed the monthly fee you pay for your program or the cost of the equipment/device, up to $50 per month, for up to 3 months of the calendar year.
Racing for Wellness Reimbursement: You will be reimbursed the cost of the registration fee for one race per year, not to exceed $30 per calendar year.
CSA Reimbursement: You will be reimbursed for the cost of one CSA subscription, not to exceed $100 per calendar year.
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What is the deadline for submitting my requests?
December 31st of the year for which you are requesting reimbursement.
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How do I file for reimbursement for these programs?
Complete the online LCPS Reimbursement Form for all programs (available on the Wellness Works! page). Be sure to upload the required supporting documentation where instructed on the form.
You will want to have your supporting documents saved to your computer before starting the form. Be sure to complete all fields on the form.
Retirees: Complete the LCPS Retiree Reimbursement Form and upload supporting documentation to this form.
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What documents are required for my reimbursement to be paid?
Fitness Reimbursement
- Receipt of payment
- For fitness center memberships or classes, proof of at least 12 monthly workouts in the month or Fitness Program Verification Form signed by the fitness facility.
- For online programs and fitness equipment see those questions below.
Racing for Wellness Reimbursement
- Proof of registration fee payment
- Proof of race completion. A race report or picture of you at the finish line is acceptable to prove race completion.
CSA Reimbursement
- Receipt showing payment, the product(s) you purchased/type of subscription and proof that the product was received.
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What needs to be included on my payment receipt?
Receipts must include:
- Your name
- Company payment was issued to
- Payment amount
- Payment date
- Proof that payment was made (not just a bill)
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What needs to be on my proof of attendance for Fitness Programs?
- Your name
- Fitness center/gym name
- Dates of your attendance within the period of time you are requesting. If you complete the Fitness Center Program Verification Form, all fields must be completed, and it must be signed by you and the Fitness Program Representative.
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What if I do an online fitness program and don’t go to a gym?
You will need to provide:
- Proof of payment and
- Proof of attendance in at least 12 workouts per month. If you can’t get the Fitness Program Verification Form signed and can’t download attendance from your program, you can provide a Walker Tracker report showing that you met a goal of 2 miles/4,000 steps per day for each month you are requesting reimbursement. You will need to be registered in Walker Tracker and be tracking your movement to be able to get a report.
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What if I am requesting reimbursement for purchase of fitness equipment?
You will need to provide the following documentation for purchase of fitness equipment:
- Receipt showing payement for the equipment
- Walker Tracker report showing that you met a daily goal of 2 miles/4,000 steps per day for each month you are requesting reimbursement. You will need to be registered in Walker Tracker and be tracking your movement to be able to get a report.
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Where do I get a Walker Tracker report?
Walker Tracker is the website we use to track steps for the Move with Purpose Fitness Challenge. You will have to set up an account at https://lcps.walkertracker.com and sync a fitness device (ex. FitBit, Misfit) or a fitness app (Apple Health, Google Health, My Fitness Pal) to your account to track steps.
To print your steps go to “Your Stats”, select “Monthly” and print the screen showing your name and steps for the month.
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How and when am I paid my reimbursement once it’s approved?
You will receive your reimbursement payment in a regular paycheck. Payments are processed the second paycheck of the month following submission of your completed request (ex. request submitted in April, reimbursement on the second paycheck in May). Reimbursements are taxable and will be added to your taxable income.
Retirees will recieve a check in the mail the month following submission of their request and supporting documentation.
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Can I get reimbursement for my family members as well?
No, this reimbursement is for employees only.
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What if I leave LCPS?
You must be in an active full-time status on the dates for which you are requesting reimbursement and the date that you submit the request and it is payable.
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Where can I find more information on the program requirements?
More details can be found in the LCPS Wellness Handbook.
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What if I still have questions?
Questions about the program should be directed to Employee Health, Wellness and Benefits at lcpshealthwellness@lcps.org or 571-252-1810.