28 August 2002
HERITAGE HIGH SCHOOL MUSIC BOOSTER ASSOCIATION
A Nonprofit Corporation
Article I. Name
The name of the corporation is the HERITAGE HIGH SCHOOL MUSIC BOOSTER ASSOCIATION (hereinafter referred to as the “Corporation or “Heritage Music Boosters”), a charitable, nonprofit corporation incorporated in the Commonwealth of Virginia.
Article II. Principal Office
The principal office of the Corporation is Heritage High School, located at 520 Evergreen Mill Road, SE, Leesburg, Virginia 20175
Article III. Purposes
To support Heritage Music Boosters music programs, both curriculum based and extra curricular, and enhance the social environment for the music program.
Article IIIA. Organizational Definition
Said organization is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501 ( c ) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501 ( c ) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170 ( c ) (2) of the Internal Revenue Code, or corresponding section of any future federal tax code.
Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501 ( c ) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine.
Article IV. Membership
Any advocate of the music program is eligible for membership by meeting membership qualifications and paying regular dues. Membership shall be for a one year period (July 1-June 30), but may begin at any point during the year.
Article V. Officers and their Elections
Elected Officers of the organization shall be: President, Vice President, Secretary, and Treasurer. Any officer must be a parent of a current music student. A member may hold no more than one office at any one time. All officers will deliver to their successors all books, papers and other property affiliated with the corporation within 30 days of elections. Officers will serve without compensation.
The President conducts the business of the booster organization and sets the agenda and presides over all meetings of the general membership and executive committee. The president acts as the official spokesman of the organization.
The Vice President fulfills the duties and exercises the powers of any officer in the absence of that officer, and any other duties assigned by the president.
The Secretary records the minutes from all meetings and provides a written copy within reasonable time to anyone who requests them. The Secretary will maintain a log of all booster activities from the date of inception of the organization.
The Treasurer maintains all accounts and funds on behalf of the organization, and provides monthly financial statements at all scheduled meetings of the membership. At the beginning of the fiscal year the Treasurer will prepare a budget that must be approved by the general membership by majority vote. Records must be open to inspection in pursuance to the Freedom of Information Act.
The executive committee includes officers, all music teachers at Heritage High School, and, if both band and choir parents are not represented in the elected officers, an elected band and choir representative.
At the April meeting, members will be nominated for officer positions. At the May meeting, officers will be elected by majority vote of the attending general membership for a one-year term beginning June 1 after the election is held. No proxy votes will be permitted. In the event that a position is vacated for any reason, including the termination of the officer’s child from the band program, than the position shall be filled by appointment by the executive board for the remainder of the term. If more than one candidate is running for an office, the vote shall be by ballot, and counted by all current members of executive committee not running for an office.
Article VI. Dues
Dues to be established by the executive committee.
Article VII. Meetings
1. Monthly meeting will be established by the executive committee.
2. General membership meetings are official as long as 10 days notice has been given of the meeting.
3. Executive committee meetings are official as long as 3 days notice has been given of the meeting.
4. No proxy vote will be permitted.
5. Meetings will be conducted according to Roberts Rules of Order.
Article VIII. Committees
All committees will be appointed by the executive committee.
Article IX. Amendments
The Constitution may be altered or amended by vote of 75% of the attending members at any regular or special meeting, provided that 30 days written notice of the proposed amendment or alterations have been given to all members by the Secretary.
Article X. Adoption
The Constitution shall become effective upon adoption by a majority vote of the people present at the general meeting on 28 August 2002.
Article XI. Indemnification
In the event of questionable practice by any individual on behalf of the organization, the executive committee may suspend that individual’s rights and privileges within the organization by simple majority vote. To remove an individual from office, a vote of 75% of the attending members at any regular or special meeting, provided that 30 days written notice of the proposed action, have been given to all members by the Secretary or acting Secretary. Any officer may be removed by a two-thirds vote of the entire general membership. Once an officer has been removed, the vacancy will be filled by the executive committee by appointment for the remainder of the term.
Article XII. Insurance
The executive committee may obtain insurance on behalf of the organization for anything deemed appropriate. This must be approved by majority vote at any general meeting.
Article XIV. Funds/Accounts/Distribution to Members
The fiscal year of the organization will be from July 1-June 30. At the end of the year, any moneys left in the general account will be rolled over into the next fiscal years general account.
Kimberly E. Knight Date John Wells Date