Special Registration Situations
Patti Spurlock, Senior Registrar & Foster Care Liaison
Any person wishing to enroll a student, who is not listed as a parent on the child's birth certificate, must have approval from the Senior Registrar before the child can register. If you are a person wishing to enroll a student, please complete the Request for Determination of Residency Status Form C-13 (Spanish) and submit any supporting documentation to the Senior Registrar at email@example.com or fax to 571-252-1245.
If the student is living with individuals other than a parent and the individuals do not have custody or guardianship granted by a judge, the individuals may apply for the student to attend LCPS on a tuition basis. More information, including the Request to Enroll as a Tuition Paying Student form may be found on the Tuition page at https://www.lcps.org/site/Default.aspx?PageID=1063. According to §22.1-3 of the Code of Virginia, the custody or guardianship must not be for school purposes only. If you would like information on obtaining legal custody or guardianship, you may contact the Loudoun County Juvenile and Domestic Relations Court at 703-777-0303.
If the individuals have custody or guardianship granted by a judge, they should complete the Request for Determination of Residency Status Form C-13 (Spanish) and attach a copy of the court order prior to being allowed to register for school. According to §22.1-3 of the Code of Virginia, the custody or guardianship must not be for school purposes only. Completed documents should be submitted to the Senior Registrar at firstname.lastname@example.org or faxed to 571-252-1245.
If individuals have filed the necessary documents seeking legal custody or legal guardianship and have been assigned a date for a hearing with the judge, they should provide the following: official court confirmation of the assigned date for the hearing, copy of the petition to the court, and completed Request for Determination of Residency Status Form C-13 (Spanish) to the Senior Registrar for special consideration for provisional enrollment pending final legal custody or guardianship. According to §22.1-3 of the Code of Virginia, the custody or guardianship must not be for school purposes only. The information should be submitted to the Senior Registrar at email@example.com or faxed to 571-252-1245.
For additional questions or concerns, please contact the Senior Registrar at 571-252-1238.
In cases of custody documentation, both parent names must be entered in the student record unless legal documents show that parental rights have been terminated through the courts. Appropriate notices denoting physical/legal custody issues will be placed in the student record. Please present any court documentation to the school.
Refer to Frequently Asked Questions for additional custody scenarios.
Any student who is placed through the Virginia Department of Social Services, must follow the provisions mandated in the Fostering Connections guidance. The social worker must contact the Senior Registrar and Foster Care Liaison prior to the change of placement so that a Best Interest Determination meeting may be conducted. The information should be submitted to the Senior Registrar at firstname.lastname@example.org, by phone at 571-252-1238 or faxed to 571-252-1245. Once the determination has been decided, the social worker and/or foster parent must present legal documentation and proof of residency (see "Proof of Residency").
If the student is placed through another state's Department of Social Services, an Interstate Compact Agreement must be arranged. Information may be obtained from the Senior Registrar at 571-252-1238.
If the parent has been deployed through the armed forces, the person enrolling the student must present a "Special Power of Attorney" document from the armed forces, pursuant to United States Code § 1044b. Dates of deployment must be provided.
If a student is homeless or experiencing a crisis which is affecting a change in their living situation, special provisions may apply. Questions about this should be directed to the McKinney-Vento Specialist at 571-252-6523. Download the Housing Determination form (Spanish).