New Electronic Flyer Distribution Administrative Practices
Effective Wednesday, July 5th, Loudoun County Public Schools (LCPS) will implement new administrative practices related to the distribution of electronic flyers.LCPS adopted an electronic flyer distribution platform in October 2016. At that time, the school division continued to use paper flyer distribution guidelines that had previously been in place. For the most part, this allowed for the distribution of flyers only from Loudoun County Parks and Recreation and its related partners.With the adoption of new administrative practices, LCPS will now accept flyers from other non-profit organizations that have a focus on youth character development, childhood health and welfare issues and athletics. The organizations must be in possession of 501(c) 3 documentation. Organizations with this status that wish to distribute literature through the district’s electronic flyer distribution platform must provide a copy of their 501 (c) 3 paperwork to the Public Information Office prior to having any flyer approved for distribution. Hard copies may be provided to the Public Information Office, Loudoun County Public Schools, 21000 Education Court, Ashburn, VA 20148 or electronically to Stephanie.Knott@lcps.org.For a full explanation of new administrative practices, click here.
Community Groups and Outside OrganizationsOur district cooperates with approved community partners by posting eflyers online and distributing them electronically through our service provider, Peachjar. As part of our efforts to be more environmentally friendly, embrace innovative technology, and maintain fiscal responsibility, we have transitioned from paper to electronic flyer delivery.To request flyer approval, follow the steps below. Once approved, your flyer will be emailed to all parents and posted online. Paper flyers from outside organizations will no longer be distributed, except for families without internet access.
- Visit www.peachjar.com
- Register as an Enrichment / Community Org. (account type)
- Upload your flyer for approval
Your flyer will be automatically submitted to the administration. Administration will review the material and approve or deny based on administrative guidelines. Peachjar charges a fee for this service that is typically much less than the cost to copy and deliver paper flyers to each school.
NOTE: If you are a parent group at one of our LCPS schools, these instructions do not apply.
Paper CopiesOutside organization will be able to make available a small stack of paper flyers, but they will need to FIRST have it uploaded and approved with Peachjar before doing so. Once the flyer is uploaded to Peachjar and it appears on school websites this will act as approval. The organization can then give the flyers to the school office, where they will be made available at or near the front counter. No paper copies will be given to teachers or staff to distribute to students for taking home.
Important Disclaimer! - The following disclaimer will appear on the flyer:"This activity is not sponsored or endorsed by Loudoun County Public Schools."Your flyer will be automatically submitted to the administration for review and approval. For questions or more information on the flyer process, contact the Public Information Office at 571-252-1040. Outside organizations will need to accept this disclaimer upon requesting approval from Peachjar.
Parent Information Videos
Community Organization Video