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Loudoun County

Public Schools

Archived
Student Record Request

 

 


ONLY for students who graduated, transferred, or
withdrew during the 2010/2011 school year or before.

 
 
  PLEASE READ ALL INSTRUCTIONS & INFORMATION THOROUGHLY
 
 
 
Who can order or authorize a third-party order for a student record?

The Family Educational Rights and Privacy Act, FERPA, (20 U.S.C. § 1232g; 34 CFR Part 99) is a federal law that protects the privacy of student education records. FERPA applies to all schools that receive funds under an applicable program of the U.S. Department of Education.   FERPA states:

  • If a student is under 18 years of age, records are only available to those who have written authorization from the parent/guardian.

  • If a student is 18 years of age or older, records will not be available to anyone, including a parent/guardian, without the student’s written consent.

 
Requests for archived student records are ordered and paid for online through ScribOrder.  If you are a former student and unable to pay via debit/credit card, a money order or check will be accepted by mail.  Click the icon below to fill out and print a request form.  Mail your completed form, payment (payable to "LCPS"), and a photocopy of an official, unexpired photo ID (i.e., driver license, state-issued ID card, military ID, passport) to: 

Loudoun County Public Schools
Student Records Department
Round Hill Center
20 High Street
Round Hill, VA 20141
 form


Records Available
:

  • high school, middle school, and elementary school transcripts 
  • immunization record
  • graduation verification
Records Not Available:   
  • "copies" of diplomas (a reprint may be ordered through the school you graduated from)

  • Special education and special services records (i.e., homebound, ELL, gifted/talented, etc.) are only maintained for five years following graduation, transfer, or withdrawal from Loudoun County Public Schools.  After five years these records are destroyed in compliance with Library of Virginia policy and, as such, are no longer available.  To view the Library of Virginia policy, GS-21, Records Retention and Disposition Schedule, click on the following link http://www.lva.virginia.gov/agencies/records/sched_local/GS-21.pdf
  • Advance placement and college entrance test scores may be ordered by clicking on the applicable link below.  
 ACT  college board  AP
 
 
 
To proceed with requesting an archived record and/or transcript, please click on the appropriate selection below.   
 
STUDENT and would like to order your
student record or transcript
   
 college orders
CLICK ABOVE if you are a COLLEGE,
UNIVERSITY or OTHER INSTITUTION
OF HIGHER LEARNING and would like
to order a student transcript
 
         
corporation attorney requests  
CLICK ABOVE if you are a CORPORATION
or ATTORNEY and would like to order a
student transcript
  
    govt
CLICK ABOVE if you are a COUNTY, STATE or FEDERAL GOVERNMENT AGENCY and would like to order a student transcript
 

 
 
Last Modified on January 20, 2017

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