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    Transcript and Student Records InformationReport Card

     

    Need a copy of your student record? Use our online system to place a request.

     


     

    A cumulative scholastic record is maintained for every student enrolled in Loudoun County Public Schools.  The Student Records Department supervises the administration of active and inactive student scholastic records, provides onsite record management training for school staff, archives eligible student records, fulfills requests for records not located in schools, and provides education verification to requesting agencies. LCPS offers a convenient and secure website for former students and third parties to request student information or records online.

     

    A request for a student's transcript (or other school records) requires a signed release:

    • If a student is under 18 years of age, records are only available to those who have written authorization from the parent/guardian.
    • If a student is 18 years of age or older, records will not be available to anyone, including a parent/guardian, without the student’s written consent.

     

    Records Available

     

    • High school, middle school and elementary school transcripts
    • Immunization records
    • Graduation verification

     

    Important Note

     

    • Special education and special services records (i.e., homebound, ELL, gifted/talented, etc.) are only maintained for five years following graduation, transfer, or withdrawal from Loudoun County Public Schools.  After five years these records are destroyed in compliance with Library of Virginia policy. Click here to view the Library of Virginia Records Retention Schedule. If you believe any of these records may be needed in the future, we highly recommend obtaining copies before they are destroyed.

     

    Where to Make Your Request for Records

     

    If the student currently attends LCPS or last attended LCPS in the past 5 years, submit your request to the LAST school attended. Use the School Locater in the upper right hand corner of this page to find your school.

     

    If the student last attended an LCPS school in the 2011-12 school year or an earlier school year, make your request to the Loudoun County Public School’s Student Records Office using the following options:

     

    How to Request Records

     

    • VerificationsClick here if you are a third party agency verifying a student graduation.
    • GEDsClick here if you are trying to obtain a copy of the GED certificate.
    • Former StudentClick here if you are a former student and would like to order your transcript. Transcript requests are made online. Payment is made using our secure credit/debit card payment system.

     

     

    How to Request a Replacement Diploma

     

    A reprint of your diploma may be ordered through the Counselors Office at the school you graduated from. Use the School Locater in the upper right hand corner of this page to find your school.

     

    How to Order Advanced Placement or College Entrance Test Scores

     

    • ACTClick here to order ACT scores
    • SAT ScoresClick here to order SAT scores from College Board
    • Advanced Placement Scores - Click here to order AP Scores from College Board

     

    Subpoena of Student Records

     

    If the student currently attends LCPS or last attended LCPS in the past 5 years, submit your request to the LAST school attended. Use the School Locater in the upper right hand corner of this page to find your school.

     

    For former students from 2011-12 and before, Archived student records are housed at the Student Records Office at Round Hill Center.  Subpoenas should be issued to Student Records Manager at the address below. 

     

    Student Records Department

    Round Hill Center

    20 High Street

    Round Hill, VA 20141

    Telephone: 540-751-2594

    Fax: 540-338-2702

    Email: StudentRecords@lcps.org

    Hours of Operation: 8 am - 5 pm, Monday - Friday

     
      
     
Last Modified on September 29, 2017