HARMONY BAND BOOSTERSORGANIZATIONThe Harmony Band Boosters encourage parents of all band students to join our organization. Band Booster meetings are open to all band parents and students. Please check the Band Calendar link on the band home page for booster meeting dates and times.Sign up to receive updates and HMS Band news. Newsletter Sign UpBand Boosters Officers
President: Rene' PettitHMSBoosters.President@gmail.com
Vice President: Lynda BottosHMSBoosters.VicePresident@gmail.com
Secretary: Vreneli DoyleHMSBoosters.Secretary@gmail.com
Treasurer: Philipa BruntHMSBoosters.Treasurer@gmail.com
Uniforms: Samantha WhiteHMSBoosters.Uniforms@gmail.comHope to see you at the next meeting!
Harmony Middle School Band Boosters, Inc.
Constitution and By-laws
Sec. 1 The name of this organization shall be Harmony Middle School Band Boosters, Inc. (also
commonly known as Harmony Band Boosters or Band Boosters) and is organized to
operate within the meaning of Section 501 (C) 3 of the Internal Revenue Code or any
corresponding section of any future federal tax codes.
Sec. 1 The mission of the Harmony Middle School Band Boosters is to support the Harmony
Middle School Band. We provide financial support through fund-raising activities and donations and provide adult volunteers to assist the Harmony Middle School band program, students, and director.
PURPOSE AND OBJECTIVE OF THE HARMONY BAND BOOSTERS
Sec. 1 To encourage and sustain an enthusiastic interest among Band members, parents,
Harmony Middle School (hereinafter referred to as HMS) student body, faculty and staff, and members of the community in the Band program of HMS
Sec. 2 To lend support, both moral and financial, to the general Band programs at Harmony
Sec. 3 To raise funds to finance or partially finance the activities, education, transportation, to
purchase equipment, uniforms and any other items and supplies for the Harmony Middle
School Band students not furnished by the Loudoun County Public School System.
Sec. 4 To support the HMS Band Director, the HMS administration, and the Loudoun County
School Board to ensure the HMS Band program is maintained with the highest possible degree of quality, efficiency, and integrity.
Sec. 1 All parents and guardians of students in the Harmony Middle School Band and all
Harmony Middle School band students are automatically members of Harmony Band Boosters.
Sec. 1 There shall be no dues required to be a member of the Harmony Middle School Band
Sec. 1 The HMS Band Boosters will maintain a minimum of 5 officers which will include a
President, Vice-President, Secretary, Treasurer, and Uniform Chair. Other offices such as an additional secretary or additional vice-presidents may be added whenever needed. When 8th grade band students march with the high school band, the office of high school liaison may also be included as an officer position per the discretion of the executive board and/or band director.
Sec. 2 Any persons married or otherwise related shall not hold two separate executive positions.
Sec. 3 The officers shall be elected by majority vote to serve for one year, and their term of office
shall be from July 1 through June 30.
Sec. 4 No member shall hold more than one office at a time and no member may hold an office
more than four times consecutively unless a special exception vote is taken.
Sec. 5 In case of a vacancy in the office of President, the Vice-President shall ascend to the
Presidency. Vacancies in any other office shall be filled by majority vote of the general membership. The general membership shall act as a nominating committee and submit nominations at the next scheduled meeting or at a special meeting if deemed necessary.
Sec. 1 The fiscal year runs from July 1 through June 30.
DUTIES OF OFFICERS
Sec. 1 The PRESIDENT presides at meetings and events of the organization, facilitates the
formation of committees, and is an ex-officio member of all committees and activities, except the Nominating committee.
Sec. 2 The VICE-PRESIDENT assumes all the duties of the president in their absence, oversees
fundraising, serves as the Chair of the Ways and Means Committee (fundraising), and assumes other duties as required.
Sec. 3 The SECRETARY keeps the records and minutes of all meetings, a copy of the bylaws
and a copy of the membership list, reserves facilities for all Band Booster events, attends to all correspondence, and assumes other duties as required. The Secretary transfers materials and acquaints the Secretary-Elect with their duties.
Sec. 4 The TREASURER receipts all funds paid to the organization, approves remittance of organization funds for all obligations, and prepares the monthly financial records of the organization to present to the Executive Board. The President will be an authorized signatory on all Band Booster accounts and will act in the Treasurer’s stead to receipt and remit organization funds in the event of the Treasurer’s temporary absence or inability to perform their duties. Withdrawals from any checking or savings accounts that do not correspond to a line item on the budget shall require the signature of both the treasurer and the president. The Treasurer will train the Treasurer-Elect to assume their duties before the Treasurer-Elect’s term begins.
Sec. 5 The UNIFORMS CHAIR manages all aspects of the uniforms; Including, but not limited
to, fittings, repairs, alterations, cleaning, and inventory.
Sec. 6 The HIGH SCHOOL LIASION shall keep informed of the activities and schedule of the
high school marching band, report such to general band booster organization to facilitate 8th grader involvement in the high school marching band and community support of the high school marching band.
THE EXECUTIVE BOARD
Sec. 1 The Executive Board shall be composed of the Band Boosters’ Officers and the band
Sec.2 The Executive Board shall meet at the discretion of the President and/or Band Director(s)
to pass emergency measures that cannot be delayed until the next regularly scheduled Band Booster meeting. They may also meet at the discretion of the President to discuss and organize as needed.
Sec. 3 Any emergency measure passed by the Executive Board shall be brought up and
reviewed at the next regularly scheduled Band Booster meeting.
Sec. 4 Review the financial status of the Band Booster members and submit an Annual Budget
for the upcoming year to the Booster membership for approval.
Sec. 5 Members of the Executive Board shall not take any action or assume any responsibility as
Sec. 6 Removing a board member or officer can occur by majority vote at a regularly scheduled
meeting where the item was placed on the written agenda distributed at least two weeks ahead.
Sec. 1 The regular meeting dates and time of the Band Boosters shall be designated at the
beginning of the school year.
Sec. 2 Special meetings of the Executive Board or officers may be called by the President, Vice-
President(s) and/or Band Director(s).
Sec. 3 The May or June Band Booster meeting shall be known as the Annual Meeting and shall
be for the purpose of electing officers, receiving year end reports of officers and
committees and for any other business relating to the Harmony Band Booster’s. Meeting
minutes must reflect outgoing officers and incoming officers.
Sec. 1 Members present at any announced meeting shall constitute a Quorum.
OFFICERS AND THEIR ELECTION
Sec. 1 At the regular meeting held in February or March, a Nominating Committee of three
members shall be elected by the membership. The Nominating Committee shall report on
the candidates at the regular meeting in March or April. Before the election at the election
meeting in April or May, additional nominations from the floor shall be permitted.
Sec. 2 Officers are to be elected at the election meeting in April or May and will assume their
duties at the close of the Annual Meeting in May or June. New officers shall assume their positions at the beginning of the next fiscal year (July 1), but expected to attend the remainder of the meetings for the year, shadowing current officer.
Sec. 3 All Band Booster members must be notified 30 days prior to the Election meeting in April
or May of the candidates to be elected as new officers.
Sec. 4 A majority vote of the members present shall constitute an election.
Sec. 5 All votes will be by a show of hands unless a secret ballot is requested.
Sec. 6 Any vacancies shall be filled by appointment of the President with the approval of the
remaining officers. In the event that the President Position is vacated, the Vice President shall assume the duties of the President, with the approval of the remaining officers.
Sec. 1 The executive board shall hold the power to create and dissolve standing and temporary
committees as it sees fit.
Sec. 1 The Treasurer, at the end of each fiscal year, shall prepare an Annual Financial Report
which will be made available to the general membership in October.
Sec. 2 At the close of the school year, the books of the association shall be audited.
Sec. 3 An annual financial report will be filed with the Principal of Harmony Middle School.
Sec. 1 The Constitution and By-Laws may be amended by a majority vote of the members
present at any regular meeting. The Amendments must have been presented at the
preceding regular meeting of the Band Boosters.
Sec. 2 The Constitution and By-Laws will be made available each year at the regular October
Sec. 1 The rules contained in Robert’s Rules of Order, latest edition, shall govern the Harmony
Band Boosters in all cases in which they do not conflict with the Constitution and By-
Sec. 1 Harmony Band Boosters, to the extent legally permissible, indemnify each person who
may serve or who has served at any time as an officer, director, or employee of the
corporation against all expenses and liabilities, including, without limitation, counsel fees, judgments, fines, excise taxes, penalties and settlement payments, reasonably incurred by or imposed upon such person in connection with any threatened, pending or completed action, suit or proceeding in which he or she may become involved by reason of his or her service in such capacity; provided that no indemnification shall be provided for any such person with respect to any matter as to which he or she shall have been finally adjudicated in any proceeding not to have acted in good faith in the reasonable belief that such action was in the best interests of the corporation; and further provided that any compromise or settlement payment shall be approved by a majority vote of a quorum of directors who are not at that time parties to the proceeding.
Sec. 1 The Harmony Band Band Booster organization may be dissolved:
a. at the discretion of the current Band Director and with the agreement of administration
of Harmony Middle School, or
b. upon the recommendation of the Officers to the General Membership
Sec. 2 In the event the Harmony Band Booster organization dissolves and ceases to exist, net
assets remaining at the time of dissolution will revert to the Harmony Middle School Band Department with funds to be spent via the Band Director’s discretion.
IN WITNESS WHEREOF, the Harmony Band Boosters has caused this Constitution and By-Laws to be executed by its duly authorized officers this 9th day of October, 2014.
President: Shannon Krise
Vice-President: Susan Stewart
Secretary: Cindy Rumsey
Treasurer: Philipa Brunt
Uniforms: Tanja Woldt
High School Liasion: vacant
Band Director: Paul Shoremount