Office 365 Frequently Asked Questions
Microsoft Office 365 is a cloud-based communication and collaboration tool, hosted by Microsoft and managed by LCPS. Office 365 will provide the ability for LCPS high school students, faculty, and staff to email, store files, and collaborate on documents, spreadsheets, and presentations in real time from school, work, or home, all within a secure online environment.
LCPS high school students will have access to OneDrive, Office 365 web apps, and the ability to install Office 2013 on up to 10 personal devices. Access to these Office 365 Applications will allow students to have easy access to their documents, spreadsheets, and presentations within Microsoft OneDrive.
All LCPS students that have LEAD credentials have access to Office 365.
The instructional use of Microsoft Office 365 is a very productive instructional classroom tool. Files stored on OneDrive are always accessible and backed-up online in a safe and secure data environment. Implementation of Office 365 in the LCPS classroom is a teacher decision.
What if a student does not have a computer at home?
The use of Office 365 is part of the instructional content and students will have opportunities to work in their Office 365 account during the school day. LCPS Office 365 is safe and web based, which means it can be accessed from any computer with access to the internet.
How will students access Microsoft Office 365?
Will students be required to access Microsoft Office 365 at home?
The instructional use of Office 365 is optional, with decisions about Office 365 in the classroom often made at the school level by teachers. Since Office 365 is accessible from any device with access to the Internet, students do have the opportunity to log in to his or her Office 365 account from home to access their information or work on their documents, and collaborate on shared documents with other students and/or their teacher.
Can students use a Microsoft Office 365 account they have already created?
No, students will be expected to use their LCPS Microsoft Office 365 account when working on school related projects, and assignments.
Do these apps work on an iPad or other tablet?
Microsoft Office 365 documents may be edited using a mobile browser.
Can parents use it?
Only LCPS employees and students will be provided Office 365 accounts.
Can a parent see what their student is doing on Microsoft Office 365?
No, there is not a Parent View account in Office 365. Parents are encouraged to explore Office 365 with their student by logging in together. Parents will be able to have their student log in to his or her LCPS Office 365 account at home and show you what they are currently working on in class, as well as items that have been “turned in” and commented on by the teacher.
What about Privacy?
LCPS has an agreement with Microsoft for access to a suite of educational services described as ‘Office 365.’ Microsoft is identified as a school official for purposes of the Family Educational Rights and Privacy Act (FERPA) with regard to these services, which means information shared within the core Microsoft 'Office 365' suite of services is protected by both LCPS and Microsoft as confidential under FERPA. Use of Microsoft services or products outside of this core 'Office 365’ suite may not be so protected by Microsoft. Additional information about Microsoft security and privacy may be found at http://www.microsoft.com/online/legal/v2/en-us/MOS_PTC_Regulatory_Comp.htm
Who has access to a student's account?
The Microsoft Terms of Service agreement with LCPS contractually ensures that our institution (students, faculty, and staff) are the sole owners of their data. Microsoft will only access content stored on Apps when an administrator from LCPS grants Microsoft explicit permission to do so. One example would be to investigate inappropriate use.
Does a student retain copyright of their creations?
The same copyright rules apply to content in Microsoft Office 365 that would apply to any other creation, provided the student is the sole owner.
What protection will LCPS provide so a student is not accessing inappropriate content on the web?
LCPS filters and monitors Internet activity on our network in compliance with Virginia legal code §22.1-70.2. Acceptable Internet use policies for public and private schools. (http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+22.1-70.2) and the Federal CIPA law, (Children's Internet Protection Act).
What apps are available and how can a teacher to use them?
Microsoft Office 365 will provide students with secure and easy online access to documents, spreadsheet, presentation and communication tools that can be accessed easily from home or school and enhance teacher and student collaboration and learning beyond the four walls of the classroom. Teachers can use Office 365 to facilitate group projects and use the track changes tool to see the level of participation of each student in a group. Teachers will be able to give feedback to students directly in documents shared with a teacher. Turning in assignments will be as easy as sharing the file in Office 365 with the teacher.
What if another student deletes their work?
The owner is the only person who can delete a document. Once a document is deleted, no one can access it, including those with whom it was shared.
How will Microsoft Office 365 reflect in their grade?
The use of Microsoft Office 365 will not in itself impact grades. Consult with your child’s teacher/s about individual class requirements.
The use of Microsoft Office 365 correlates directly with the Virginia K-12 Technology Standards, specifically the standard that deals with Technology Communication Tools. LCPS students will have the opportunity to learn how to use Office 365 for individual and collaborative writing, communication, and publishing activities. Students can also use Office 365 to participate in communications among different cultures, and understand the need to place communication in the context of culture. And, lastly students can learn to assume different roles (e.g., leader/follower, orator/listener) on teams in various situations using technology to complete a wide variety of tasks when working in teams.
The instructional use of Microsoft Office 365 is a very productive instructional classroom tool. Files stored on Office 365 are always accessible and backed-up online in a safe and secure data environment. Office 365s’ intuitive commenting feature is ideal for instructor and student feedback. Also using Office 365 is a great way to prepare students for a society fully of technology.
A few notable enhancements are:
For a more complete list of enhancements in Office 2016 review details here.
No. There are a number of LCPS systems and software applications that are closely integrated with MS Office. At this time, Office 2016 should only be installed on your personally owned computer. The LCPS Department of Technology Services is working on making Office 2016 available on LCPS-issued devices at a later date.
Yes. Installing Office 2016 on your personally owned computer is quick and easy. If you have already installed Office 2013, you will be prompted to upgrade. Simply click “Update Office” to install the latest version of Office. If you have not already installed MS Office, please follow the instructions here: Installing Office using Office 365 for business.
No. If you have installed Office 2013 on your computer using your Office 365 subscription, you will receive the upgrade notification once available for your account.
The upgrade downloads in the background and, when complete, you will receive a notice that the upgrade is ready to install. You may postpone prompt; but will be reminded on the next time you launch the application. There are no forced upgrades.
There are a number of online reference guides for the new versions of Word, Excel, PowerPoint, Outlook and OneNote. These reference guides can be downloaded as a PDF or viewed in Sway. While LCPS is not responsible for supporting or trouble-shooting issues with personal computers, we are available to point you in the right direction if you have questions. The Department of Technology Services Service Desk can be reached at 571-252-2112, Monday through Friday, between 7:30 a.m. and 5 p.m.