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Loudoun County

Public Schools

Department of Pupil Services - Office of Student Services
                         Special Permission Requests
 
Clark.Bowers@lcps.org  PHONE: (571) 252-1021   FAX: (571) 252-1242
 
 Program Assistant: Dawn.Mahoney@lcps.org 
 
 
The window to apply for special permissions for the 2017-2018 school year will be open to the public on April 1, 2017 at 9:00 am on this website.  Loudoun County School employees may apply here beginning March 1, 2017 at 9:00 am. 
Special Permission Application  
 
The following middle and high schools are projected to be over-enrolled for the 2017-2018 school year:
 
BELMONT RIDGE MS
EAGLE RIDGE MS
J MICHAEL LUNSFORD MS 
MERCER MS
RIVER BEND MS
 
BRIAR WOODS HS
DOMINION HS
FREEDOM HS
JOHN CHAMPE HS 
LOUDOUN COUNTY HS
LOUDOUN VALLEY HS
PARK VIEW HS
POTOMAC FALLS HS
ROCK RIDGE HS
STONE BRIDGE HS 
 
If you have a rising senior (12th grade) for the 17-18 school year
and need to request special permission to continue to attend a school that is at capacity or over enrolled, please
CLICK HERE to print a form.  
                  You must submit this form via fax or email to specialpermission@lcps.org
between April 1 - August 15, 2017 
 
 
 The 2016-2017 SPECIAL PERMISSION WINDOW HAS CLOSED.  IF YOU ARE A NEW RESIDENT TO LCPS AND NEED TO FILE A REQUEST FOR A FAMILY RELOCATION/MOVE-IN, PLEASE CLICK HERE.
 
 
 

Special Permission Reason

Circumstances

Time Frame to Apply

Employee Special Permission

Parent or guardian works at a Loudoun County Public school and would like to have their child attend their school.  The parent will provide transportation to and from school.  There must be sufficient capacity. All applications for elementary schools and open secondary schools should take place on line. Please do not submit a paper copy - you will be asked to apply on-line.

March 1-August 15 (Note, only parents who work at a school where they wish to bring their student(s) may apply starting March 1, otherwise, the parent should apply beginning April 1. LCPS employees may also request special permission for their elementary -aged student(s) to attend an elementary school in the same cluster in which they are employed).

Special Permission

Parent or guardian would like their child to attend a school with available space outside of the school boundary which serves their current Loudoun residence. The parent will provide transportation to and from school. There must be sufficient capacity.

April 1-August 15

Family Relocation (Move-In)

Parent or guardian is currently residing in Loudoun County, but is building, buying, or will rent a home where the student will reside during the school year in Loudoun County, and would like their child to start at the school which serves their future residence.  There must be sufficient capacity in the requested grade for elementary-age students.

Year Round* (you will need to register your child at the school that serves your current attendance zone and then fill out a Family Relocation form and provide proof of a pending lease or settlement date which occurs during the school year.

Family Relocation (Move-Out)

Parent or guardian moves out of the school zone (still within Loudoun County) where their student started the school year and would like their child to finish the school year at the same school.  The parent will provide transportation to and from that school.

ONLY during the current school year until June 1*

CLICK HERE FOR MOVES WHICH OCCUR AFTER 8/29/16 
 
 
 

 
 
**If you move during the 2016-2017 school year, and wish for your student(s) to remain at their current school; you must complete a Family Relocation Form for each student, and provide a Change of Address Form and Proof of Residency Document (Deed, Settlement Paper Work or Lease) to our office and to the school.  Click on the link which states "Family Relocation AFTER the Start of the School Year" on the left side for more information and forms! ** 
 
 
If your student has an IEP, please first contact the Office of Special Education at (571) 252-1011 to discuss your student's placement at a school other than the one which serves your current residence.
 
 

   
 
 On January 28, 2016, the Loudoun County School Board adopted revisions to Policy §8-20, School Assignment, which went into effect immediately, replacing previous versions of the policy. Final versions of this policy can be found on the School Board webpage, under "Students", §8-20 School Assignment:  
 
 
 
 
 

In Policy §8-20 (E) (3)., Any parent or legal guardian who is not satisfied by the decision of the school division to their student's reassignment or denial of a request for special permission may appeal the decision to the School Board (see School Board Policy 2350 on Appeal of Administrative Decisions).  The School Board Committee appointed under Policy 2350 is authorized to make exceptions to the policy for good cause.  

 

If a parent or legal guardian receives a denial of a request for special permission and wishes to appeal the decision sent from Clark Bowers, Student Services Director, the parent should send their written correspondence to:

 
      Dr. Mary V. Kealy, Superintendent's Designee
c/o Dr. Clark Bowers, Director of Student Services
Loudoun County Public Schools
 21000 Education Court
Ashburn, VA 20148
 
 
FAX:  (571) 252-1242 
 
 
 
              
 
 
 
 
 
 
Last Modified on Tuesday at 2:22 PM

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