• Department of Pupil Services - Office of Student Services
                            
     Special Permission Requests
     
    Gabrielle.Carpenter@lcps.org - Acting Pupil Services Coordinator
     PHONE: (571) 252-1021   FAX: (571) 252-1242
     Program Assistant: Dawn.Mahoney@lcps.org
     
     
     
                      The window for special permission requests for the 2017-2018 school year is now closed.
     
         The request window for the 2018-2019 school year will be open April 1 - August 15, 2018.                 Please check back at that time.
                                                  
     
    If you are relocating within Loudoun County after the start of school (August 24, 2017), please click below to apply for a family relocation move-in or move-out.  Please see the table below for details.  Supporting documents are required. 
                                                                                                                17-18 special permission request    
     
     
    The following middle and high schools are projected to be over-enrolled for the 2017-2018 school year:
     
                                                                              BELMONT RIDGE MS
    EAGLE RIDGE MS
    J MICHAEL LUNSFORD MS 
    MERCER MS
    RIVER BEND MS
     
    BRIAR WOODS HS
    DOMINION HS
    FREEDOM HS
    JOHN CHAMPE HS 
    LOUDOUN COUNTY HS
    LOUDOUN VALLEY HS
    PARK VIEW HS
                                                             POTOMAC FALLS HS
    ROCK RIDGE HS
    STONE BRIDGE HS 
     
     
    Please note: for families with extenuating circumstances, requiring possible special permission consideration for the 2017-2018 school year, please contact Gabrielle Carpenter at 571-252-6525. 
     
     
     
     
    IF YOU ARE A NEW RESIDENT TO LCPS AND NEED TO FILE A REQUEST FOR A FAMILY RELOCATION/MOVE-IN, PLEASE CLICK HERE.
     
     
     

    Special Permission Reason

    Circumstances

    Time Frame to Apply

    Employee Special Permission

    Parent or guardian works at a Loudoun County Public school and would like to have their child attend their school.  The parent will provide transportation to and from school.  There must be sufficient capacity.

    March 1-August 15 (Note, only parents who work at a school where they wish to bring their student(s) may apply starting March 1, otherwise, the parent should apply beginning April 1)

    Special Permission

    Parent or guardian would like their child to attend a school with available space outside of the school boundary which serves their current Loudoun residence. The parent will provide transportation to and from school. There must be sufficient capacity.

    April 1-August 15

    Family Relocation (Move-In)

    Parent or guardian is currently residing in Loudoun County, but is building, buying, or will rent a home where the student will reside during the school year in Loudoun County, and would like their child to start at the school which serves their future residence.  There must be sufficient capacity in the requested grade for elementary-age students.

    Year Round* (you will need to register your child at the school that serves your current attendance zone and then fill out a Family Relocation form and provide proof of a pending lease or settlement date which occurs during the school year.

    Family Relocation (Move-Out)

    Parent or guardian moves out of the school zone (still within Loudoun County) where their student started the school year and would like their child to finish the school year at the same school.  The parent will provide transportation to and from that school.

    ONLY during the current school year until June 1*

    CLICK HERE FOR MOVES WHICH OCCUR AFTER 8/24/17 

     
     
     
     

    **If you move during the 2017-2018 school year, and wish for your student(s) to remain at their current school; you must complete a Family Relocation Form for each student, and provide a Change of Address Form and Proof of Residency Document (Deed, Settlement Paper Work or Lease) to our office and to the school.  Click on the link which states "Family Relocation AFTER the Start of the School Year" on the left side for more information and forms! ** 

     
     ** On January 28, 2016, the Loudoun County School Board adopted revisions to Policy §8-20, School Assignment, which went into effect immediately, replacing previous versions of the policy. Final versions of this policy can be found on the School Board webpage, under "Students", §8-20 School Assignment:   
     
     

    In Policy §8-20 (E) (3)., Any parent or legal guardian who is not satisfied by the decision of the school division to their student's reassignment or denial of a request for special permission may appeal the decision to the School Board (see School Board Policy 2350 on Appeal of Administrative Decisions).  The School Board Committee appointed under Policy 2350 is authorized to make exceptions to the policy for good cause.  

     
     
    If a parent or legal guardian receives a denial of a request for special permission and wishes to appeal the decision sent from Gabrielle Carpenter, Pupil Services Coordinator, the parent should send their written correspondence to:
     
    Dr. Mary V. Kealy, Superintendent's Designee c/o Gabrielle Carpenter, Acting Pupil Services Coordinator
    Loudoun County Public Schools
    21000 Education Court Ashburn, VA 20148
    FAX:  (571) 252-1242
Last Modified on August 16, 2017