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Loudoun County

Public Schools

Eligibility Services

A child with dyslexia reading a book with her hands on her head.
Eligibility Services monitors and coordinates the implementation of special education in all schools related to child study, referral, evaluation, eligibility, and reevaluation to ensure compliance with state and federal regulations and oversees the identification, evaluation, and placement of students for Section 504 services in all schools.

Frequently Asked Questions

  • Who may refer a child for special education services?

    Posted by:

    Anyone including parents, teachers, and administrators  may refer a child suspected of having a disability to the school's Child Study Team. After the Multi-Purpose Referral is received by the special education contact at the school, a Child Study Team meeting will be scheduled and held within 10 business days.  The team will review records and other performance evidence of the child in order to make recommendations to meet the child's educational and behavioral needs. 

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  • How are preschoolers assessed?

    Posted by:

    Preschoolers are screened by Speech-Language Pathologists and Early Childhood Special Education teacher at the Child Find Center.  If the Child Find screening team suspects a disability due to concerns about a child's development, the child is referred for evaluation and eligibility for special education services.

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  • What happens during the 65 business days prior to the eligibility meeting?

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    Evaluations are scheduled and conducted during the school day.  You are invited to schedule an appointment with the psychologist and/or educational diagnostician to review the results of the testing.  All evaluation reports will be made available to you at your child's school no later than two business days before the eligibility meeting.  Evaluation reports for preschool aged children referred by the Child Find Center will be available at the Loudoun County Public Schools Administration Building (21000 Education Court, Ashburn, VA 20148).  Approximately three weeks before the eligibility meeting, you will receive a letter inviting you to the eligibility meeting that states the date and time of the meeting.

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  • What if my child has a medical diagnosis of a condition?

    Posted by:

    The existence of a medical condition alone does not automatically qualify a child for special education and related services.  There must also be evidence of adverse impact on educational performance that results in a need for specially designed instruction in order to access the general curriculum.

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  • What will happen in the Eligibility meeting?

    Posted by:
    The meeting is generally 45 minutes in length and the agenda is as follows:
    • Introductions of meeting participants and the process
    • Review of the referral concerns
    • Summary of the findings for each evaluation requested
    • Review of any additional relevant information including parental input
    • Discussion of disability categories for consideration
    • Eligibility criteria is carefully considered and documented based on the available information
    • Decision about the child's eligibility for special education based on the consensus (general agreement) of the committee
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  • What happens if my child is not found eligible for special education services?

    Posted by:

    The Special Education designee, usually the assistant principal of the school, will provide information relevant to instruction to the child's teachers or any appropriate committee, such as the Child Study Team.  

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  • What if I disagree with the eligibility decision?

    Posted by:
    If you disagree, you, as the parent, have the following options:
    • You may write a dissenting opinion stating your disagreement with the eligibility decision.
    • You may request an Administrative Review of the eligibility decision within 65 business days of the eligibility meeting.
    • If you disagree with the Administrative Review decision, you may request mediation or due process.
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Last Modified on September 1, 2016

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