HOW YOU CAN SUPPORT the HARMONY MIDDLE SCHOOL PTA
Are you interested in helping to shape the future of Harmony? Taking on a leadership role in the HMS PTA is a wonderful way to help. The HMS PTA is not just four individuals. Those four officers lead a passionate and energetic group of parents, teachers and staff to make our children’s Middle School experience richer. Meetings occur once a month during the school year, starting in August.
Full officer position descriptions can be found in the PTA Bylaws on the PTA website (PTA Bylaws).
The president shall:For Officers and Their Election, look for Article VIII on page 7.
a. preside at all meetings of the association
b. perform such other duties as may be prescribed in these bylaws or assigned by the association
c. be a member ex officio of all committees except the nominating committee
#d. Submit local unit officers’ form and verification of the local unit’s employer identification number (EIN) to the state office immediately upon the election of officers and no later than June 15 annually
e. coordinate the work of the officers and committees of the association in order that the Purposes may be promoted
The vice-president(s) shall:
a. act as aide(s) to the president
b. in their designated order, perform the duties of the president in the absence or inability of that officer to act
c. perform other delegated duties as assigned
The recording secretary shall:
a. record the minutes of all meetings of the association
b. keep the official copy of the local unit’s bylaws in his/her files
#c. maintain a membership list as required by the Virginia PTA
d. perform other delegated duties as assigned
The treasurer shall:
a. have custody of all the funds of the association
b. keep a full and accurate account of receipts and expenditures as described in Article V, Section 4
c. make disbursements as authorized by the president, executive board, or association in accordance with the budget adopted by the association
#d. remit by December 1 to the Virginia PTA state office, state and National PTA dues for memberships received prior to December 1. Remit by March 1, dues received after December 1 and remit by June 30, all state and National dues received after March 1.
#e. have checks or vouchers signed by two (2) officers, preferably the treasurer and the president
f. present a written financial statement at every meeting of the association and at other times when requested by the executive board
g. prepare an annual financial report at the close of the fiscal year
#h. have the accounts examined according to the auditing procedures outlined in Article VI
#i. when a local unit is required to file a 990 or 990EZ per IRS regulations, a copy of the 990 or 990EZ report shall also be forwarded to the state office upon its completion
#j. submit a copy of the fiscal year-end audit to the state office within thirty (30) days following the adoption of the audit by the membership
k. perform other duties as assigned
All officers shall perform the duties outlined in these bylaws and those assigned from time to time. Upon the expiration of the term of office or in case of resignation, each officer shall turn over to the president, without delay, all records, books, and other materials pertaining to the office.
# Required by the Virginia PTA
The vote for next year's officers will occur at our last monthly meeting of the year: Thursday May 15 at 6:30pm
If you are interesting in chairing or joining any of the standing committees, or would like additional information about the open coordinator/representative positions, please contact us via e-mail: firstname.lastname@example.org
What's Available and What's Involved?
Communication is the critical link between school and families. Being involved with the Communications Committee will help solve the "information gap" by providing weekly information updates to families. As a committee member you'll learn how to effectively use technology (via the "Hornet's Nest" -- Harmony PTA's "Constant Contact" e-newsletter), communicate efficiently with families, and support school and community event news.
Are you a social person who likes to organize celebrations and one or two PTA sponsored events? This is NOT every event that the PTA is involved in. The PTA usually will sponsor one or two events in the school year. In the past, this has included a Halloween Party/Dance, a Spring or Winter Party/Dance, and even a Family Fun Night. Put your skills to use for the benefit of our school! Harmony PTA is looking for parents to help make the school a fun and welcoming place for parents, teachers and students.
Empty Bowl/Cup Committee
8th Grade Year-End Celebration
Are you looking for an exciting way to help our school? Are you organized, thorough, and creative? Do you like working with others? Whether you have experience in fundraising, or just have a desire to make a difference at Harmony Middle School, the PTA needs Fundraising Committee members! You would be working with individuals to plan and direct the fundraising needed to provide the PTA with funds to support the students and school. This committee works with fundraising companies that are very familiar with what a school needs to earn money. The company offers all the informational assistance that the committee needs to be successful. Parents are very familiar with the fundraisers presented by the school, and the project seems to run by itself.
Why is parent involvement so important in middle school? Because studies clearly show that parent involvement is good for your child! Membership is the heart of the PTA. Be a part of the Membership Committee you'll help parents answer the question, "What's in it for me?" and "How can I support the school and the students?" You will help the Membership Co-Chairs reach out to parents, and help find ways to ensure involvement can fit into parent's busy schedules.
The volunteer coordinator manages email communication to announce opportunities to get involved with the school and PTA events or activities. You would work on generating online flyers through applications like Constant Contact, track responses, and report those back to the contact person for the event or activity. This is an excellent job for anyone at home with a computer.
Staff Appreciation Week
Welcome Back Breakfast
The welcome back breakfast is a one day event, which provides a breakfast for the staff on a day after they return from summer break. The breakfast is normally provided before students return back to school, but after all of the teachers and staff are back.
This is something anyone can do in their free time at home. It involves coordination of the Box Tops for Education program, Label’s for Education program and the Coke Rewards program. There is a collection box (can) outside of the main office, which need to be collected from time to time, and labels/coupons need to be sorted and sent in according to the various program requirements.
Loudoun Education Alliance of Parents (LEAP)
Have you ever wanted the opportunity to ask a question directly to the LCPS Administration, School Board or Dr. Hatrick? You can have that opportunity every month as Harmony PTA's delegate to the Loudoun Education Alliance of Parents (LEAP) -- a non-partisan network that promotes interaction between parents, teachers, School Board members and members of the LCPS Administrative Team. LEAP meetings are held the second Wednesday of each month, and members of the community are always welcome to attend. Click here for more information.
Minority Student Achievement Advisory Committee (MSAAC)
This organization is dedicated to work in partnership with the LCPS, parents and community to further the academic, social and cultural development of every student and to ensure that the needs of all minority students are met. Consider being Harmony Middle School's representative at the monthly meetings, held the third Wednesday of the month. Click here for more information.
Special Education Advisory Committee (SEAC)
SEAC is composed of parents, educators, administrators, business representatives, and other interested community groups concerned with the education of students with disabilities. As Harmony Middle School's representative you will help advise the local school system of the needs and long-range plans for the education of children with disabilities. Click here for more information.
Spirit Wear Program
PTA School Store
Are you conversant with web page set-up and management? Would you like to help Harmony PTA keep information current on the web from the comfort of your own home? Would you also like the opportunity to learn about the LCPS web platform?
Mecca to have an interest in the drama program and a head for numbers. Act as liaison between PTA, school and drama. Help create budget. Only active for about 3 months during planning and rehearsal.